Desktop Dashboard: Show "On Order" purchase order status directly in the main Inventory list view

 

  • The Problem: When managing stock from a desktop computer, it is hard to tell at a glance which items are already on their way via an active purchase order. To check this, you have to click into individual items or navigate away to the Purchase Orders tab. This creates a risk of accidentally reordering items that are already on their way.
  • The Solution: Add a visible "On Order" status column or indicator tag directly on the main Inventory page in the desktop Square Dashboard. This way, when browsing the full product list, merchants can instantly see both their current "In Stock" count and any pending quantities currently tied to an open purchase order.

 

1 Reply

This would help with catalog maintenance as well as preventing duplicate orders. In my Item Library, new merchandise awaiting its first delivery and older merchandise that has sold through both show Sold Out when the on-hand quantity is zero.

Could the proposed desktop indicator distinguish On Order/Pending from Sold Out and be available as a filter? I would like to review items with stock below 1 while excluding variations that still have unreceived quantities on an open purchase order. The remaining results would be candidates for review, rather than items being archived automatically.

An item can also have stock on hand AND more on order, so showing the incoming quantity alongside the on-hand quantity would still be useful. Is there a current desktop workflow that provides this distinction without checking every item or purchase order individually?