Can you only do hourly payroll?

[rmredevents]

Occasionally I pay my staff by project or reimburse for mileage which is not done hourly. How would I go about that?

[Tom]

Hey @rmredevents, welcome to the Seller Community! Great question—I'm going to run this by our Payroll Team for more clarity and we'll be back with an answer for you ASAP.

[andiC]

@Tom My Payroll from the Dashboard doesn't have New Offcycle Payment. Where do I find that?

thanks,

andi

[Laurie_]

Hey @andiC thanks for reaching out.

It appears the steps here have slightly changed since they were first published. To clarify here, you can log in to the Payroll section of your online Square Dashboard and select Pay Employees > Off-Cycle Payments.

For a complete guide on how to do this please visit this Support Article. 
 

[Tom · Accepted solution]

Hi @rmredevents, welcome to the Seller Community! 🙂

I checked in with our Payroll Team and we have a few suggestions for you:

• Firstly, consider giving our partnership with Alice a try. With Alice, you can set up a mileage benefit where the project payment can be processed through the "Additional" column in the Run Payroll tab. Learn more here: Payroll Pre-Tax Spending Benefits.
   
• In addition, you can pay out the mileage reimbursement without the Alice partnership.
  
  To do this when running payroll or sending an off-cycle payment:
  

  1. Log in to the Payroll section of your online Square Dashboard.
  2. Click Run Payroll or New Off-Cycle Payment.
  3. Enter employee hours and any additional pay > Continue.
  4. Click $0.00 under the Reimbursements column > Add One-Time Reimbursement > select or create a reimbursement.
  5. Add a description if needed > enter the amount > Save.
  
  After making all necessary adjustments, finish running payroll as usual. Reimbursements and are not taxed and will be included with the rest of the employee’s pay.

Hope this helps get you where you need to be. If my answer solved your problem, would you mind marking it as "Best Answer"? That'll help the rest of the community find what they're looking for. If not, just write back, and we'll continue to help. Thanks! 🙏