Orders without payment

[productionlab]

Hello, I manage a business that is run inside of a school. As such, we have orders both from the community and from the clubs within the school. Clubs within the school must verify payments from the club president, vice president, treasurer, and secretary. All payments are handled by someone in the school administration. The reason we switched to square is to stop our email from being flooded and allow all club orders to be automated. Also, community orders must be payed by credit card.

Onto my question, is there a way to allow customers to submit an order without a payment? Clubs can submit their orders, and then at a later date we would send an invoice. I've noticed some other threads that have similar requests. One was dated back to 2016—which is a bit ridiculous when it is such a vital component to some businesses like ours. If there is not a workaround, unfortunately it may determine whether or not we use Square.

[JK_Fiber_Art]

Hi there Productionlab,

If I'm understanding your concern - you want to use your online shopping cart for both purchases and/or submitting a Purchase Order or PO.  The process of submitting a PO is not the same as selecting items for a shopping cart and checking out, at least from what info I can find.  I don't believe there's a workaround at least with Square.

What you have in mind may require a custom developed system.  That's probably why you have seen this type of thought raised as far back as 2016.  There's quite a few vendors that offer Purchase Order systems however, I have not found one that offers a shopping cart with the option to submit a purchase order of the same items.  I'm guessing that Square may not work for you.

If you can find another vendor that can do exactly what you want, please feel free to share that with the Community.  If anyone else here has some thoughts, hopefully they will reply.

[productionlab]

Hello!

Thank you for your input. I've figured out a temporary solution that works well enough to use. At checkout, clubs can use a discount code 'internalinvoice' that takes off 100% of their order. Then, they don't have to submit any payment methods. Later, I would invoice them for the amount and then mark it as paid once it has been transferred.

[JK_Fiber_Art]

Clever work around !!