[New] Square for Retail Feature: Automatically Track All Inventory Quantities

[Ryan_M]

Hi Sellers,

We’ve simplified creating items to help you get to selling faster.  Now, sellers using Retail POS free or those subscribed to Retail Plus can track inventory deductions automatically. This has been a long time request from our retailers.

In the past, Sellers needed to toggle “ON” tracking for each item, by receiving a quantity, or toggling “ON” one-by-one as they added a quantity. 

For existing Sellers, you’ll need to turn this “ON” for future and past items.  Go to the Inventory tab in your online Square Dashboard where you’ll see the option to: 

1. Turn inventory tracking “ON” for all future new items
2. Backfill tracking “ON” for existing items.  For items without a quantity, it will default to zero. 

If you’ve never received stock quantity for that variation, the quantity defaults to zero.  If you sell an item without entering a quantity, but you’ve entered in cost, the default unit cost is assigned to the sale automatically in the Inventory History and COGS report.  This allows you to sell into the negative, which will be resolved when you receive a quantity later.  If you haven’t entered a cost, you will still need to resolve the missing cost in your Inventory History tab of your online Square Dashboard.

Automatically tracking inventory allows you to get items out on the shelves faster, make quantity adjustments when you have time for bookkeeping, and accurately account for all sales.

For more detailed instructions, visit our help article: Manage Inventory with the Retail POS App. 

We will be working on more improvements for this feature soon.  Let us know if this helps you save time in the comments!

[nella]

Presumably, this is worldwide, not just in the US?

Thank you.

[Ryan_M]

@nella Correct! This feature is live for all locales where Square for Retail is available. 

[TCSlaguna]

This will be very useful for us, as almost all of our items we keep track of inventory. Saving one extra step during item creation, given the number of products we carry, will save us a lot of time. Thanks!

[JUYBoutique20]

Love this feature...One less thing to worry about...

[LolaandJack]

This is great. One less button for us to press. BUT now can we have a report that allows us to stock check by vendor what we have in stock? Its a basic requirement for any retailer to be able to do a stock check.

[TCSlaguna]

@LolaandJack   Is this what you are requesting? If so, please Like post to move up on feature request list. 

[Burwell]

Hello! 

My inventory section doesn't look anything like the above updated one in the article. Do you know a timeline for how long it may be until all accounts are updated with the updates? Thank you!

[Ryan_M]

Hi @Burwell ! Thanks for reaching out.

This feature has been rolled out to 100% of sellers, but is only applicable to the "Square for Retail" interface. I took at look at your account and it doesn't appear that you are currently using this product. 

[Burwell]

Thank you! How do I convert over and/or what can I do to my current product to allow Item Stock Updates (as it’s saying for each inventory change to be “You tried to save an outdated version of this item”? Thank you for your help!

[shopfybr]

Thank you for this. I've always wondered why we had to toggle that on.