Sales Tax on Invoices for shipped orders

[CincyStitches]

I use square for sending invoices to customers and I've expanded my customer base to where I'm now selling to businesses in different states. I need my invoices to update sales tax to the correct state when they input their shipping address during payment. Currently it only show OH sales tax which is where I'm base but not where my orders are shipping to. How can I fix this. I've gone to sale taxes, set up nexus for all 50 states and it still doesn't update correctly.

[Candlestore · Accepted solution]

@CincyStitches ;

This would be more of a question for your Tax accountant.  The old rule use to be if you shipped out of state, and had no locations in the state your shipping to you as the seller did not have to collect sales tax.   Now some states require this while others do not.  Other states collect it then the states work it out.  You also mention selling to Bussinesses out of state.  Depending on the use of the item the other business may or may not be required to pay sales tax.  If I buy items to resell in my store, I do not pay sales tax on my purchase but the Buyer at my store pays Sales Tax when purchased.  I have to send my Resale (Sales Tax Number) information to the seller to show that sales tax will be collected when I sell the item(s).   So if you are selling to a business to resell your items you may not be required to charger them a sales tax.   This is why I say talk to an accountant.  You rules in Ohio might be similar to mine in PA but could be completely different.  Then after talking to your accountant you may have to assign the correct Tax rates for these invoices for out of state sales or you may find out the way things are, are in compliance.

[Frenchhen]

This is a HUGE problem for us. Square has the technology to figure out taxes orders vs non taxed orders as they use it for websites. AND the recent addition of the fulfillment option at checkout also allows for taxing based on delivery address. HOWEVER—-once you change the fulfillment to shipment it no longer allows you to send the order as an invoice or link to pay online. Now @Square let’s really ask ourselves how much sense this makes?? 99.6% of our invoice orders that require shipping are paid for online because the customer is ordering online - not in store. Why would you gray out the 2 digital payment options for checkout when fulfillment is changed to shipping??