How to setup a Spaghetti Dinner

[tvenable]

Hello!  I am hoping someone can help me out.  Our school uses Square in our student cafe.  We want to use Square to sell tickets for our annual spaghetti dinner.  Here are the requirements: 1. There are two sittings with a max of 300 per sitting.  2. There is an Adult price place and a Child price plate.  What would be the best way to set this up to sell at a POS station (no online sales at this time)?

[rtfulk]

@tvenable Welcome to the community.  When you mention sale tickets, are you wanting to pre-sale tickets? or just ring them up when they come in to eat?

First I would set up 2 tiles on the POS 1 for Adults and 1 for children. If you pre sale, say one person buys 2 adult meals and 1 child meal. Ring that up and send them a receipt, tell them that receipt is their ticket. When they show up for the dinner all they have to do is show that receipt and it will show 2 adults and 1 childs meal was paid for.

In the photo below you see someone bought 2 sling bags and it shows up x2

[TheRealChipA · Accepted solution]

Hi @tvenable.  So, this should work.

First, create a modifier set called “Adult-Child” or something like that.  It will have two modifiers — Child with the price you are charging, and Adult with that price.  Save it.  One note here.  Do NOT toggle the “customer can only select one modifier” option on.  This is because if you do, then the first one will be automatically selected which can cause errors when you volunteers are selling.  We’ll restrict this another way later.

Then, you’ll create two items — “Spaghetti Dinner 1” and “Spaghetti Dinner 2.”  For each do the following:

1. The initial price will be zero.  Don’t leave this blank.  Enter 0.
2. Turn on the “Tracking” toggle. 
3. Click “Receive stock” and enter 300 in the Add stock field.
4. Set the low stock alerts toggle on. Then click done.
5. Attach/add the modifier set above to this item.
6. Customize the modifier set by clicking on the “…” beside it and selecting customize.
7. Set the Required modifiers to 1 and the maximum modifiers to 1, then save it.
8. Save the item

Now, when you go into your POS, everything should work as you want.  As you sell a dinner (child or adult) it will deduct one from the inventory.  You will get alerts on the POS grid as you get close to the 300 mark.  

Set that up and then come back here if you have any further questions.

[rtfulk]

I left out the most important part, putting the 300 stock quantity in. 🙂

[tvenable]

Thank you! This worked except, on the POS terminal, it shows the item to be out of stock.  It will let me sell, and it deducts from the total, but the screen says out of stock.  Is there a way to fix that?  Did I miss a step somewhere?

[tvenable]

Nevermind, I figured out what I did wrong.  Thank you for your help.  I was trying to set it up as a bundle with one of the items in the bundle being the "Counted Item".  But that was not working for me.

[TheRealChipA]

Can you post a screen shot of your POS screen showing out of stock?  Also, of your item setup showing the inventory section?