Art Gallery Membership Cards

[aaditya014]

I run an art gallery and we’re planning to offer a yearly membership. Customers would make a one-time purchase each year, and in return, they could visit the gallery as many times as they like during that year.

I’m trying to figure out the best way to track usage of these membership cards. Does anyone know if Square or similar platforms can handle this type of annual membership, including tracking how often members visit?

Any advice or suggestions would be greatly appreciated!

Thank you

aaditya

[TheRealChipA]

Hi @aaditya014. So, currently Square does not offer a complete solution for this.  While there is such a thing as Square Subscriptions, it does not do everything you want -- including tracking how often members visit.  In fact, it is only good for shipping fulfillment types right now  I'm honestly not sure this is ever going to be remedied, though.  Over a year ago, Square released Subscriptions v2 and at that time some of us identified these glaring omissions.  But since that release, we've been met with a wall of deadly silence.

So...... in the Square App Marketplace, you'll find third-party apps that integrate with our Square accounts.  One membership app I'm familiar with is Event Ticket & Membership.  It seems to have what you want, but of course you'll need to thoroughly check it out.  You can also search for keywords (membership, subscriptions, etc) to find other apps that might work for you.

[Pintuna]

Hi @aaditya014, this is Ashwin from Pintuna, a trusted Square partner. Pintuna Membership App is tightly integrated with the Square POS system and handle all the requirements you have mentioned. We have several art galleries and museums using the membership app. 

Happy to demo the app, if interested.

Thanks!

[TicketsCandy]

You can do this with TicketsCandy. You can set up yearly memberships, define how they work, and track every visit. It’s fully integrated with Square. Each check-in is scanned with our mobile app, and your dashboard shows exactly how often each member has visited.

[Submatic]

Hi @aaditya014 if you are still in the market for this please check out Submatic

Here are some other Museum memberships powered by Submatic for your reference:

• https://www.theartmuseum.org/membership
• https://yumachildrensmuseum.org/memberships/
• https://mmbhof.org/become-a-member/

Feel free to create a free trial account at https://submatic.io/register/company

[jennliya]

Hi @aaditya014 , For your art gallery, I would recommend looking beyond basic payment or subscription tools and considering a dedicated membership management system.

Since you're offering an annual membership with unlimited visits, there are a few things worth considering:

1. Membership tracking: Each member should have a unique digital membership card or QR code that staff can scan at the entrance.

2. Visit history: Every check-in should be recorded so you can see how frequently members visit your gallery.

3. Renewals and expiration: The system should track membership validity and upcoming renewal dates.

4. Easy check-in: Members should be able to present their digital cards through Apple Wallet or Google Wallet without needing a separate app.

Square can be useful for processing payments, but managing the complete membership lifecycle and tracking repeat visits may require a dedicated membership platform. You could also explore platforms like MembershipAnywhere, which supports Square integration and offers digital membership cards, QR-based check-ins, membership management, and renewal tracking. Having access to visit history and renewal data can also support better museum membership retention by helping organizations understand member engagement and encourage repeat visits. Before choosing a platform, I'd suggest checking whether it supports your exact check-in workflow and unlimited annual visits. Hope this helps!