[US] AMA: Prepare for Tax Season with Square 📊

[clairea]

On Tuesday, February 10, our Square team will be here to answer all your question ahead of the tax season. 

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Hey Square sellers!

Tax season doesn’t have to be stressful. Our Square team is here to answer your questions live. Whether you’re just starting to think about taxes or want tips on using Square tools to stay organized all year, we’ve got you covered.

We’ll be talking about:

📈 Smart Money Management with Square

• Keeping your books clean with tools like the Square Connector by QuickBooks so your income, fees, and payouts flow into your accounting software automatically
  
  
• Pulling accountant-ready reports with just a few clicks without digging through spreadsheets
  
  
• Tracking inventory and cost of goods sold (COGS) throughout the year to simplify year-end tax calculations
  
  

💰 Set Yourself Up for Success

• Saving for quarterly and income taxes automatically with Square Savings so you’re ready when taxes are due
  
  
• Making payroll tax compliance easier with Square Payroll, including automatic filings and generated W-2s and 1099s
  
  

Ask us about things like:
✔ How to get your year-round records ready for tax filing
✔ Which Square tools help you stay organized and compliant
✔ Best practices for inventory, reports, savings, and payroll ahead of tax deadlines

💡 Want to be prepared before the AMA?
Check out our guide on how Square supports tax prep so you can start organizing now.

📅 How to participate:
Post your questions to this thread and check back on Tuesday, February 10 for answers directly from the Square team.

Let’s demystify tax season together 🚀

[HairVisions]

How do I locate my w-2

[clairea]

Hi @HairVisions! You can find your staff W-2s in the Square Dashboard > Staff > Payroll > Tax Forms. Learn more in this support article on verifying and distributing your W-2s.  

[Richig1954]

Please send me proof of the money I made in 2025. In writing. In paper form. Please. 

[clairea]

Hi @Richig1954! A few options for you:

• The 1099-K form will tell you the payments you processed with Square. Note this will not include any payments processed outside of Square with Cash or 3p payments. You can navigate to your 1099 in the Square Dashboard under Account Settings > Tax forms.
• The sales summary report also can be filtered to a certain time period and report on your total sales for the year including cash. Simply filter to "last year" under the time period filter on the top left. You can access your sales summary here. 

[Kittybkandles]

1.What tools does square offer to help with taxes and or prepare for filing taxes? 

2. How can I locate my business tax forms? ie; W-2s, 1099 etc. 

3. Is there a feature on square that helps you track all expenses? 

[clairea]

Hi @Kittybkandles!

1. This article outlines all the tools Square helps with filing taxes! 

2. You can locate your business tax forms in a few places:

• W-2: Square Dashboard > Staff > Payroll > Tax forms
• 1099: Square Dashboard > Account settings > Tax forms

3. To track expenses through Square, you can leverage:

• Square Checking with the Square Debit Card and Dashboard reporting, which keeps all your business spend organized in one place and lets you see expenses alongside your sales and cash flow.
• Bill pay also helps you track bill payments to vendors, suppliers and contractors in one place. Learn more about Bill pay here.