Shift Scheduling Issue with Square Team App - overnight shift

Hello everyone!
Iโ€™m the owner of a cocktail bar in Tokyo, and Iโ€™m planning to use Square Team to organize staff shifts. The bar operates from 7:00 PM until 3:00 AM. I have a staff of 10 people.

 

Our staff members would like to input their availability in the Square Team app as follows: available from 7:00 PM to 3:00 AM between Wednesday to Sunday. However, the Square system displays an error message saying, โ€œAvailabilities cannot overlap.โ€  I understand the logic behind the error message, but I need a walk around method to match my bar's operation hours. 
IMG_8547.PNG

 

If we set everyoneโ€™s availability as โ€œavailable all day,โ€ we can assign them to shifts from 7:00 PM to 3:00 AM, but this means we need to find another way to track each staff's start and end times for each day, which is very inconvenient.

 

How can we solve this issue? Iโ€™d appreciate any good advice you can provide.

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Solution

Hi @HEWEGO123 ! 

 

This is a common challenge for late-night venues, but there's a specific way to handle cross-midnight shifts in Square Team. Let me outline how to work through this!

 

Solution for Cross-Midnight Shifts

Split Availability Entry

For Wednesday-Sunday shifts:

First Entry:
- Start: 7:00 PM
- End: 11:59 PM

Second Entry:
- Start: 12:00 AM
- End: 3:00 AM (next day)

 

Day Configuration

Example for Wednesday shift:
Entry 1: Wednesday 19:00 - 23:59
Entry 2: Thursday 00:00 - 03:00

 

Step-by-Step Setup
  1. Staff Availability
    1. Square Team App โ†’
      Availability โ†’
      Add New โ†’
      Set as recurring
  2. Weekly Pattern
      • Wednesday: 19:00-23:59
      • Thursday: 00:00-03:00 + 19:00-23:59
      • Friday: 00:00-03:00 + 19:00-23:59
      • Saturday: 00:00-03:00 + 19:00-23:59
      • Sunday: 00:00-03:00 + 19:00-23:59
      • Monday: 00:00-03:00

I hope this helps! 

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Alumni
Solution

Hi @HEWEGO123 ! 

 

This is a common challenge for late-night venues, but there's a specific way to handle cross-midnight shifts in Square Team. Let me outline how to work through this!

 

Solution for Cross-Midnight Shifts

Split Availability Entry

For Wednesday-Sunday shifts:

First Entry:
- Start: 7:00 PM
- End: 11:59 PM

Second Entry:
- Start: 12:00 AM
- End: 3:00 AM (next day)

 

Day Configuration

Example for Wednesday shift:
Entry 1: Wednesday 19:00 - 23:59
Entry 2: Thursday 00:00 - 03:00

 

Step-by-Step Setup
  1. Staff Availability
    1. Square Team App โ†’
      Availability โ†’
      Add New โ†’
      Set as recurring
  2. Weekly Pattern
      • Wednesday: 19:00-23:59
      • Thursday: 00:00-03:00 + 19:00-23:59
      • Friday: 00:00-03:00 + 19:00-23:59
      • Saturday: 00:00-03:00 + 19:00-23:59
      • Sunday: 00:00-03:00 + 19:00-23:59
      • Monday: 00:00-03:00

I hope this helps! 

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hi @Summer2024  
Thank you for your prompt response.  This was very helpful. I was able to solve the issue with your solution ๐Ÿ˜

 

Thank you very much

Ko

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Yay! So glad to hear this. ๐Ÿค—

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