Is there a way to change the date an item was added to my Square library?

[NicoleVaughan]

​I want to be able to change the "date added" on certain items in my Square library. Or maybe a "Sort Date" field can be added? I sell some seasonal items that I carry over for a year or 2 depending on how popular they are. I need older seasonal items to show along with the new seasonal items as if they were all added together. I need them to sort by newest on my "Shop All" page of my Square website. I don't have the option for a custom sort order on this page because I have too many items.

[MayaP]

Hey @NicoleVaughan ,

Thanks for reaching out! 

You cannot change the date the item was added. @Donnie-M  do you have any suggestions for this seller? 

[Donnie-M]

@NicoleVaughan do you just delete your seasonal items from the previous year?  I will take a look at my site and see what you could do to "trick" the sorting.  There are multiple ways to usually get around something like that.  But let me know how you are handling them off season because square has a newer archive option on items now that may solve the problem going forward.

[NicoleVaughan]

Yes, my band aid fix is to just delete and readd. I found a post from 2020 where someone was asking the same thing about changing the date added and the only advice was to delete and add the item again.

[NicoleVaughan]

@Donnie-M  ​Do you have any info on this newer archiving option? I found an Archive option in the Actions drop down when editing an item in the Item Library. I archived an item, then unarchived it. The item remained sorted under the original date it was created, not the date it was unarchived.

The band aid fix of deleting the items and readding them is a real pain!

[Donnie-M]

@NicoleVaughan If you archive the item it will effectively disappear online, but is still in your catalog, but cannot be searched or found on the point of sale or online.

I understand what you are wanting to have them do now.  Do you duplicate the item? or do you go in and delete and reenter it to change the date?

[NicoleVaughan]

@Donnie-M  ​I have been deleting the item and then creating a new item from scratch. 

Since the Online -> Items -> Site Items changed/consolidated last year to the Items -> Item Library I have not duplicated items in order to create new ones. I had a lot of issues with the prior Site Items functionality so I wanted to start fresh with items in the updated format.

[Donnie-M]

@NicoleVaughan Since the catalog consolidation is more mature now, it works great.  All you would need to do is archive your old item.  Then you could unarchive it at the appropriate time ---->  Duplicate -----> and then check settings..everything duplicates exactly except name, I just haven't paid attention if I need to make it available vs. unavailable/in stock.  But you can do it reliably now.  The catalog mergers and the new way categories operate have totally changed how I manage my online stores.  It is so much easier to put things on and off on the website and change how it looks.

I run restaurants, but I personally use the shop all template and control the look of my site through categories.  I don't like being stuck with the food ordering site as I don't think it works well for me with my different menus and daily specials.  But give that a try and it should at least make it a lot less painful.

I also took away the custom sort options from my shop all so that I could organize my items the way I wanted, but again I am not retail.

[NicoleVaughan]

@Donnie-M  Thanks! That's actually my plan the next time I have to recreate seasonal items for my sorting purposes. (Items that have been created in the new Item Library catalog anyway). I definitely like the new consolidated functionality, except the Orders section. The old online Orders section was better.

I did go ahead and submit a feature request about being able to edit the "Date Added" so that the website items can be sorted by Newest without having to recreate items. I guess we'll see.