Flea Market - new to Square

[LaraJ]

Hi Community - We are a community group who run a Flea Market twice a year - we haven't had one for 30 months and now realise we definitely need to be able to accept electronic payments. 

I have LOTS of questions;

The Flea Market has it's own bank account - but not ABN - it sits under the umbrella of a larger organisation but does have it's own committee with Chairperson, Secretary and Treasurer and does have meetings but not an AGM (not sure how we tackle setting up the account)?

We will have about 12 different stalls all run by the Flea Market itself - so will need 1 (and in some cases 2) readers per stall.

We will attempt to have an iPad (rather than relying on personal phones) for each stall - obviously we have to download the app on each ipad - does each user then sign in to the master Square account or do they make their own account?  How do we limit the ability of every stall manager from being able to access all the data, or worse, fiddle around and make changes (intentionally or unintentionally?)

For each stall - Books, Recycled Treasure, Clothes, Refreshments, Plants etc - can we have a category to record sales under that stall?

I understand the deposit is sent overnight rather than a few thousand small transactions into the account?

If anyone has any insight regarding using Square in a similar situation I'd be happy to engage - our workforce is probably at the upper age group for computer literacy so we are definitely trying to make things as simple as possible.

Thank you
Lara

[Arie]

Hi @LaraJ,

Thanks for writing in and welcome to the Seller Community!

In order to use Square as a community group, or organisation an ABN is required. We allow sole traders and individuals to sign up without an ABN, which means any sales processed via their Square account are attributed as personal income with the ATO, as Square is obliged to report to the ATO. It would be worth considering applying for an ABN if you're looking into accepting payments via card.

In regards to Square hardware and readers, you can sign into the same account on multiple devices to take payments, rather than creating multiple accounts. The point of Sale app itself is designed to be easy to use, and requires little training. I've spoken to businesses with staff of all age groups who were able to successfully use the app to take payments. The level of access team members have can be restricted with Square Team Management, and you can also create categories for items to make them easy to find in your Point of Sale. Deposits are sent to you as a lump sum on a next business day basis. Let us know if you have any other questions! 

[LaraJ]

Thanks Arie!

[LaraJ]

Hi Arie
So, now I have the Square Readers & the account is set up and activated.  We will have 14 points of sale - will I have all these locations (in the one building) sign onto the account that I have made - or is there a way to create other accounts which won't be able to accidentally muddle with the settings.

Also I want to be able to categorise sales - Book Stall, Cake stall, clothing, refreshments, recycled treasure etc etc.

Thanks for any help!

LaraJ

[Arie]

Glad to hear you've set up your account @LaraJ 🙂

You can set up a shared Team Permission set with a passcode. Team permissions allow you to limit what your team has access to, and they would have to enter a shared passcode to sign in to the point of sale. To be honest, if you're suspecting that your team might have trouble remembering, or using a passcode, this might be more trouble than not setting up permissions. I'd suggest setting it up with this guide and testing it yourself when you have a moment! 

You can run a category sales report in your dashboard if you've added your items to categories. So you'd want to get started by creating items, then assign them to categories, and when you check the item out you will automatically be able to see it in your category reports. 

Please let us know how you go!