Re: How do I record a donated $50 paper gift certi...

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My small farm business has donated a $50 gift certificate for a silent auction. The customer came to the farmers market to purchase $5 worth of product using the certificate. How do I keep a record of what she has spent on the gift certificate tab and record the gift certiicate?

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Hi there @Wind_Dancer. I do a few of these, too. First, I created an item in my catalog called “Gift Certificate.” It has a blank price so that I have to key in the value when I donate it. I have a 100% discount code that I use for donations like these.

When the gift certificate is used, we just make an entry (written) on the back of it, showing the date/time and amount of the purchase. Also, we write down the balance remaining.

We’ve done this for over a decade now and it works perfectly.

Chip A.
Square Expert & Innovator and member of the Square Champions group. (But NOT a Square employee, just a seller like you)

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does the sale when redeeming go through square? if so as cash since the gift certificate was sold for $0?

Bob Van Kalker
My Van Kalker Farms Garden Center Facebook page
My Rise'n Roll Bakery Schererville Facebook Page
My Rise'n Roll Bakery Valparaiso Facebook Page
My Rise'n Roll Bakery Cedar Lake Facebook Page

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It works fine. It shows the GC amount “sold” as whatever amount I enter. The discount doesn’t matter, any more than it would if we were doing a buy a $50 e-gift card and get an additional $10 on us promotion. The same is true when we discount items. We still sell them for the full amount. The discount only affects how much money we received for it, that’s all. We also donate e-gift cards this way and it works beautifully.

Chip A.
Square Expert & Innovator and member of the Square Champions group. (But NOT a Square employee, just a seller like you)

Was my post helpful? Take a moment to mark it as a solution. Marked solutions help other sellers find possible resolutions to similar problems. Also, if you find your solution elsewhere (say, through Support), it is helpful to come back to your post and tell us about it, then mark that as a Solution. Solutions are what this Community is all about!