The date of an invoice should be when a sale is recorded. That's the most common practice and square should follow suit instead of creating a "sale" when the invoice is actually paid.
Invoices are delivered to a customer when product is delivered to them. That's when the sale should be recorded and when inventory should be deducted. We are considering not using square for invoices anymore because of this reason. When we invoice a customer weekly for deliveries we make every week and they pay multiple invoices with one check a month later, Square says that all of the sales all happened on one day when the check arrives instead of each week when the product is delivered.
This not only effects inventory but it skews our COGS reporting as well. All that labor and product went out the door and was technically sold (and invoiced) in a previous month, but Square doesn't recognize the sale until it is finally paid. This makes COGS for the previous month higher than it should be and it lowers it in the month that the invoice is paid. This is not normal practice.
Square just needs to make a setting that allows each user to choose how they want to recognize the sale for invoices. Please make this happen. It would be much easier than switching to quickbooks for all of our invoicing, but we may need to go that route.
