thread Payroll fee for employees with no hours in Staff & Payroll

Payroll fee for employees with no hours

bobateabend — Sun, 21 Sep 2025 06:14:35 GMT

Payroll is $35 / month plus $6 per person. Do I pay the $6 if my employee has no hours when I run payroll?

Edit: I know the $6 is per month. If my employee has no hours for the month, do I still get charged for having an employee? ie: seasonal employees

Re: Payroll fee for employees with no hours

TheRealChipA — Tue, 10 Sep 2024 16:56:07 GMT

The $6 charge will occur if you pay an employee at least once in a calendar month. It is not per payroll, but per month.

Re: Payroll fee for employees with no hours

bobateabend — Tue, 10 Sep 2024 17:18:03 GMT

Yes I am aware. My question is will it charge me the $6 if my employee does not have any hours. I have seasonal employees and now that summer is over, should I delete them and re-hire them next summer or will I get charged if I leave them as employees (with no hours)?

Re: Payroll fee for employees with no hours

TheRealChipA — Tue, 10 Sep 2024 17:40:21 GMT

Ah.

To repeat myself, if you do not pay an employee in a given month, then you are not charged the $6/hour. I’m guessing that if they don’t have hours, they won’t be paid, so you won’t be charged.
I used to have seasonal employees (ice cream shop that used to close in the winter). I didn’t delete the employees (which you can’t do anyway). But I did deactivate them. Then if I rehired them the next season, I just reactivated them, again. This is the best practice, really.
You don’t have to worry about W2s, etc, if you deactivate employees. You and they will still receive the W2s for the current year, even if they are inactive.