thread How can Inactive Employees be removed from Square Payroll? in Staff & Payroll

How can Inactive Employees be removed from Square Payroll?

MarkSauer — Sun, 21 Sep 2025 06:45:31 GMT

The title of this thread has been edited by a Square Moderator from the original: "How do you remove an Inactive Employee from the Availability list?"

I'm new to scheduling in payroll, and rely heavily on the Availability section. But I see all of my Inactive employees junking up the list. I don't understand why they aren't automatically removed, but there must be a way to remove them...??

Re: How do you remove an Inactive Employee from the Availability list?

alexandriak — Tue, 05 Jul 2022 14:08:13 GMT

Have you tried removing their availability from their accounts?

Re: How do you remove an Inactive Employee from the Availability list?

_Violet — Tue, 05 Jul 2022 14:20:17 GMT

Hi @MarkSauer - Thanks for reaching out to us with your question. I see this is one of your first posts in the Seller Community so I'd like to officially welcome you! 🎉👏

You can deactivate employees from Square Payroll and, if needed, provide them with a final paycheck, by following the instructions in this Support Article. Once deactivated, these individuals will no longer appear on the Run Payroll screen.

I hope this information is helpful but please do let us know if you have any additional questions by replying to this thread.

Re: How do you remove an Inactive Employee from the Availability list?

blackgoldwashfo — Thu, 15 Sep 2022 20:54:32 GMT

No they are not removed. I have the same problem.

For example, when I create a time card and choose the employee name, every single employee name in the history of time shows up as options to be selected.

Even worse, they're not alphabetized!