thread Re: How to Rest PTO Balances in Staff & Payroll

How to Rest PTO Balances

Peticured — Sun, 21 Sep 2025 06:06:48 GMT

State of Michigan just signed a new law regarding paid time off allowing employers to "front load" sick leave for the calendar year. For a small business, I do not need to pay out unused time at the end of the year but it does reset to a new batch of 40 at the start of the calendar year. What I cannot find in Square Payroll is how to zero out any unused paid sick time at the end of the year and provide employees with a new batch of hours at the start of the year. Does anyone know where this is? Where is the individual employee balance that is editable?

Thanks!

Re: How to Rest PTO Balances

Donnie-M — Mon, 17 Mar 2025 18:14:47 GMT

@Peticured It looks like according to this: https://squareup.com/help/us/en/article/5664-paid-time-off-and-sick-leave You can go into the profile and edit the balance. I assume if you 0 it, it will take it back to 0. If you need you may have to adjust your rules.

Re: How to Rest PTO Balances

Peticured — Thu, 27 Mar 2025 20:13:46 GMT

Thanks Donnie! he only rule set is that the hours are fixed. My concern is that I had previously set the rule to be accrued hours but when the law changed, I reset it to fixed amount. One of my employees is showing that she has accrued hours AND fixed hours on her paystub and I have no way to see this to remove/update. It makes me think that the balances are being held elsewhere and when I update them to 40 in January, I'm actually going to give them 80 hours (assuming they didn't use any). I suppose this is a wait and see how it goes kind of an issue.