thread Re: Tracking Unpaid Leave in Staff & Payroll

Tracking Unpaid Leave

cosmicmonkey — Sun, 21 Sep 2025 06:41:31 GMT

The Oregon Sick Leave act requires small employers provide 1 hour of unpaid sick leave for every 30 hours worked. There is a tracking and reporting requirement. Is there a way to provide sick leave accruals without paying out sick leave pay?

Re: Tracking Unpaid Leave

Donnie-M — Mon, 28 Nov 2022 22:06:13 GMT

@cosmicmonkey I would just offer some advice we do at our company that isn't in oregon. We "front load" and give 5 paid sick days each year. These can be taken at any time and are paid out at the end of the year if not used as a "bonus" at Christmas time. It is an easy way to manage and control time off for sick and would be legal for you in Oregon from what I read. It would eliminate you doing anything but notifying them quarterly of their balance.

If it is a matter of cost and you are not paying (since you are small), I would just run a report of hours worked each quarter and divide it by 30. Maybe just keep a simple spreadsheet and give them the total each quarter (per the requirement). I see you can cap it at 40 hours a year to be taken. At any time you can run the hours worked report to get the exact amount "earned" for anyone.

Re: Tracking Unpaid Leave

cosmicmonkey — Sun, 11 Dec 2022 23:34:10 GMT

Thank you Donna, this is a really helpful suggestion. We’ve never provided paid leave but have opted to begin doing so in 2023. This would simplify things.