thread Re: How do I charge for hourly rates that aren't whole numbers? in Archived Discussions (Read Only)

Can we charge based on hourly use?

TechExpress — Thu, 15 Sep 2016 22:06:29 GMT

If our business model requires charges by houly rate (... $20 per hour at .3 hrs = $6.00 charge) where and how can we set this up. Our currant invoicing software computates our total hourly billing this way, and upon multipal charges for different task requiring increses or decreces in time provides us a total for the hourly charges.

The other itemised things such as materials, like nuts or bolts + markup and taxes are also computated and generated within the "Balance Due" total line.

any help or suggestions would be appreciated.

Thanks

Re: If a business is based off of billable time charges where can we set this up?

Kelly — Wed, 04 May 2016 18:58:44 GMT

Items and modifiers can be used to set this type of billing up, there are a few ways you can track billable hours depending on which you think would work best for your business.

You can set up an item as "an hour" then apply as many as you need to charge the customer correctly. In addition, you can add a modifier set that you can apply to a sale to charge those partial hours. If you are billing for partial hours more often, you can create a "half hour" item, then use modifiers to add those whole hours. It's all up to you! Our Support Center has tons of information on both modifiers and items.

How do I set a decimal price and input a fractional amount? Ex. gas @1.99/gal and purchase 1.5 Gal?

NavyPoint — Sat, 04 Jun 2016 16:51:49 GMT

I am setting up a new square and need to sell gasoline. How do I set a decimal price and input a fractional amount? Ex. gas @1.99/gal and purchase 1.5 Gal?

Charge based on hourly use

pumpactionpimp1 — Mon, 12 Sep 2016 22:10:23 GMT

Is it possible to charge based on an hourly use? I am helping a flight school setup a billing system.

The goal is to have a touch screen icon for each airplane and instructor.

We want to have the student pick the airplane ICON and enter the amount of time they used.

Example

Cessna 172 N13333 icon and enter 1.5hr.

Instructor Joe Smith icon and enter 1hr.

This Cessna rents for $70 so the entry would be $105.

The instructor rate is $40 so the entry would be $ 40.

Re: Charge based on hourly use

Sean — Thu, 15 Sep 2016 22:05:30 GMT

@pumpactionpimp1 - I went ahead and moved your thread here because it looks like Kelly helped another seller with a similar quesiton. Please check out her answer.

Re: If a business is based off of billable time charges where can we set this up?

mjeakman — Fri, 21 Oct 2016 13:49:36 GMT

Is there a way within Square Register to actually track hourly rental time? For example.... Customer comes in. Can he "swipe in" to "start the clock" and when done can he "swipe out" to stop the clock and then an invoice would be calculated based on his/her actual use of the facility?

Re: If a business is based off of billable time charges where can we set this up?

EJ_ — Wed, 26 Oct 2016 15:22:58 GMT

@mjeakman That's not an available feature, but I can see how it could be helpful. We'll document this and update if anything comes up in regards to this in the future!

How do I charge for hourly rates that aren't whole numbers?

RHarr — Tue, 20 Dec 2016 01:11:02 GMT

I charge customers time and material. I have my hourly rate set up under items as "labor rate". I charge customers the hourly rate but charges are accrued in fifteen minute increments. When I attempt to bill them, I can only add time in whole hours. I would like to be able to charge for 2.5 hours, or 3.75 hours. Square will only let me charge for 2, 3, 4, etc. hours. Does anyone know how I can accomplish this?

Thanks,

Ryan H

Re: How do I charge for half an hour

Feedback2016 — Sat, 29 Oct 2016 23:04:47 GMT

@RHarr Change your "Hour Rate" to a "Unit Rate" and charge 4 units per hour?

Re: How do I charge for half an hour

Sean — Mon, 31 Oct 2016 21:53:58 GMT

@Feedback2016 - Thanks for your help with this one! 🙌

@RHarr - Since Feedback2016 was able to help answer your question, would you mind marking it as "Best Answer"? That'll help the rest of the community find this thread if they have the same question. Thanks! Also, welcome to the Seller Community! We're happy to have you.

Re: How do I set a decimal price and input a fractional amount? Ex. gas @1.99/gal and purchase 1.5 G

EVFabrics — Sun, 15 Jan 2017 00:10:27 GMT

I will be one happy user when they finally make this possible! (I sell fabric: partial yards, decimal price points.)

Re: How do I charge for hourly rates that aren't whole numbers?

noahphense — Tue, 31 Jan 2017 22:04:51 GMT

Just getting around to setting up my square. I am trying out different methods for labor. I have created a single item. Called it Labor Rates, no Category at this time, and created 4 "Variations" with this item, they are as such:

1 Hour

3/4 Hour

1/2 Hour

1/4 Hour

This way for me is less tapping on my iphone.

i.e. 4 and 3/4 hours .. a qty of 4 of the 1 Hours + 1 qty of the 3/4 Hour

EDIT .. I'm not sure who this would show on a reciept. But if it creates multiple line items, I would not like that.

Re: Charge based on hourly use

AviatorFlight — Wed, 31 May 2017 19:54:27 GMT

For my flight school I have 2 items for the airpane.

Cessna 172 1.0 = $125

Cessna 172 0.1 = $12.50

if someone flies the airplane 1.5 then its

1 x 1.0

5 x 0.1

If there is a better way I would like to know but I've been doing it this way fopr years on square.

Re: Charge based on hourly use

AvatarsVR — Wed, 31 May 2017 22:17:15 GMT

Smart man, you should be a coder with that type of thinking..

Re: Charge based on hourly use

juchaker — Wed, 06 Sep 2017 17:25:32 GMT

This would be really useful feature.

Our business charges in 1/2 hour increments. It would nice to have a single line item for a specific day.

For example,

Monday @ quantity = 6.5

Tuesday @ quantity = 8.0

Wednesday @ quantity = 9.5

Open up the quantity field to include all rational numbers which include the fractional parts not just a whole number.

Re: Charge based on hourly use

Yannstlo — Thu, 07 Sep 2017 03:31:31 GMT

This should be an available option. I charge customers for the time I spend working at their site and in certain tasks that I perform while I'm there I can charge different hourly rates.

I cannot believe it is not available to this day...

Re: Can we charge based on hourly use?

Russell — Thu, 07 Sep 2017 18:17:40 GMT

Hey @juchaker and @Yannstlo - thanks to both of you for making your first post to the 👥 community.

Thanks for taking the time to chime in on this. I'll pass this feedback to our Product Team.

Re: How do I charge for hourly rates that aren't whole numbers?

Jhillman — Thu, 21 Sep 2017 03:23:59 GMT

We charge hourly rates for design work as well as editing, and sometimes we charge for 2.5 hours or 3.75 hours. We should be able to show that on the invoice and have the software create that calculation. Apparently we can't enter decimals and get a calculation. That needs to be fixed. So I don't want to bill a customer 2 hours @ $40 each and then 1 hour @ $20 each to get a total invoice of $100. That's confusing to the customer. Their contract with me is for $40 per hour or $50 per hour.

Re: How do I charge for hourly rates that aren't whole numbers?

Tom — Sat, 23 Sep 2017 18:57:18 GMT

Hey @Jhillman, welcome to the seller community and thanks for taking the time to share your experience with this as well.

I went to check on this request and, while we don't have any updates, I wanted to point out another option that would prevent confusion for the customer: create a variable-priced item. If you leave the price blank, you can determine the appropriate amount for the design or editing work, and add it at the time of the sale. I realize that this would require the additional step of calculating the hourly rate manually, but hope this helps.

Keep in touch as we'll circle back with any developments — please don't hesitate to let us know if you have any other questions!

Re: How do I charge for hourly rates that aren't whole numbers?

betty — Thu, 05 Oct 2017 23:34:09 GMT

Dear Square,

Please add the ability to input decimals (to 3 decimal points, 0.000) to the QUANTITY field on invoices.

It's ridiculous that we can't easily show our customers that we spent .75 of an hour of our time, or that they bought 1.125 yards of fabric or 2.344 pounds of granola using the invoice feature.

I resort to inputting the full amount as the price, then explaining the math in the custom note.

Thank you!