thread How do I set up employee clock in code in Archived Discussions (Read Only)

How and where does my employee clock in and out?

ContraBan — Sun, 27 Oct 2019 18:33:05 GMT

I'm having trouble locating the area where my employee issupposed to clock in/log in daily. As a result, I'm creating time cards daily.

Re: How & where does my employee clock in daily?

TexasBeef — Thu, 07 Jul 2016 23:59:49 GMT

Same here - how do employees clock in and out?

Re: How & where does my employee clock in daily?

TexasBeef — Fri, 08 Jul 2016 00:19:04 GMT

We found that if we go to the register, we had to go into the settings and turn on clock in and out abilities, then magically it was there on the home screen.

Re: How & where does my employee clock in daily?

Sean — Sun, 28 Jul 2019 00:56:28 GMT

@TexasBeef - You've got it! 👍

You can also find more details in our Support Center article: Team Management

Re: How & where does my employee clock in daily?

savvygraphics — Sun, 04 Dec 2016 15:27:52 GMT

So, we have to have the register for this function? Can my employee clock in from the desktop without seeing "everything"?

Re: How & where does my employee clock in daily?

EJ_ — Tue, 06 Dec 2016 19:35:26 GMT

@savvygraphics While you can manage the timecards from the Square Dashboard, employees will need to use the Square Register app to clock in or out.

Clocking in/out from the Square Dashboard is not available at this time.

Re: How & where does my employee clock in daily?

SocialStyle — Mon, 17 Jul 2017 18:41:46 GMT

Found it, but for them to actually be able to clock in and out it costs $5 per employee? Am I reading that correctly?

Kinda seems like this should be included in the monthly cost since it's tougher to pay an employee without them clocking in and out. I don't need them to have any other permissions just the ability to clock in and out.

Re: How & where does my employee clock in daily?

Helen — Thu, 20 Jul 2017 17:26:32 GMT

Glad you found what you were looking for @SocialStyle 😀

I'm sorry for the confusion about the cost of this feature and I hope I can clarify here:

- Employee Management costs is $5 per employee per month. This includes timecard management, employee permissions, and advanced reporting.

- Square Payroll costs is $25 per month plus $5 per employee. This includes employee timecard management for no extra cost. This Support Center article has the steps to start using timecards with Payroll!

Let me know if you have any questions! Happy to help!

Re: How & where does my employee clock in daily?

GingerBugs — Fri, 21 Jul 2017 20:44:55 GMT

I had an employee who went away to school... so i deactivated her. now she's back. how do i get a new clock in code for the app?

Re: How & where does my employee clock in daily?

Helen — Fri, 21 Jul 2017 21:39:35 GMT

Hello @GingerBugs!

You can reactivate your employee from your online Dashboard:

Navigate to your Employee List and click on the 'Status' box in the upper left.
From the Status box click 'All' to your active and inactive employees.
Click on your returning employee's name.
Click 'Reactivate' and follow the prompts to assign a passcode to your employee. With this passcode they'll be able to clock in/out again!

Hope this helps but let me know if you have any other questions!

Re: How & where does my employee clock in daily?

GingerBugs — Fri, 21 Jul 2017 22:05:04 GMT

thank you, i have already re-activated her... no promps to assign a clock in code??

Re: How & where does my employee clock in daily?

GingerBugs — Fri, 21 Jul 2017 22:09:54 GMT

my dashboard is pretty simple. i'm the owner and i have 2 employees. not sure what you mean by "status" box? but i clicked on her name "Kaitlyn" and re-activated her. They are all active!! No other promps for codes?

Re: How & where does my employee clock in daily?

Helen — Fri, 21 Jul 2017 22:40:54 GMT

I'm sorry for the confusion!

If you click on your employee's name you should see a toggle below 'Permissions' that says 'Enable Permissions, sales tracking, and timecards ($5/mo)'. You'll need to toggle that switch on to give your employee the permission to use timecards with a passcode!

Point of sale and clock in and out

Pamela2 — Wed, 14 Feb 2018 20:22:29 GMT

my boss has started using the square for her emplyees to clockin and out, do i need to upload a new square app or can I add it to my point of sale app I have?

Re: Point of sale and clock in and out

rsklar — Thu, 15 Feb 2018 06:42:59 GMT

Hi @Pamela2,

It is an option from within the POS app already. Just needs to be enabled in settings. You will have a small clock in the lower right hand corner of the screen. Also if you use a handheld app it will ask you if you want to clock in.

-Bob

Re: How & where does my employee clock in daily?

CUTConsignment — Tue, 03 Jul 2018 16:12:23 GMT

What if you dont use the POS only the credit card processing? Where do they sign in then??

Re: How & where does my employee clock in daily?

puka — Thu, 05 Jul 2018 18:54:18 GMT

Hi @CUTConsignment - Your employees would just need to sign into the same Point of Sale app that you use to process payments to clock in and out. You can learn more at Timecard Management.

Re: How & where does my employee clock in daily?

zcommons — Sun, 14 Oct 2018 01:29:05 GMT

Hi Helen,

I have Square Register/For Retail. All of my employees have been assigned to a role and I've toggled on "Enable Permissions, Sales Tracking and Timecards".

When my employees logon at my register we don't see an option for them to clock in. It's not on any menu or sub-menu that we can find. Pls advise.

Re: How & where does my employee clock in daily?

EJ_ — Tue, 16 Oct 2018 22:05:55 GMT

Hi @zcommons

If you've enabled timecard tracking on your device, you should see the Time Card button on the passcode screen.

What is appearing on your passcode screen when it comes up?

Re: How & where does my employee clock in daily?

Infiniti — Thu, 28 Feb 2019 17:35:12 GMT

So clocking in and out on a desktop or laptop is not an option? Only on mobile device?