thread Re: Wasted inventory in Archived Discussions (Read Only)

How do I use the Comp feature to track inventory for items used by employees?

JosephS — Thu, 19 Apr 2018 19:58:23 GMT

The title of this thread has been updated from: "Wasted inventory"

Just wondering if there is a way to track wasted inventory?

Say for example I have 100 sodas in inventory, and an employee takes one (free for employees) is there a way to "waste" that item so the inventory matches it?

Re: Wasted inventory

oregoncrepe — Sat, 05 Aug 2017 11:38:55 GMT

technically that soda should be rung up and comped.

Re: Wasted inventory

JosephS — Sun, 06 Aug 2017 17:20:40 GMT

So to comp it, it will still take out of inventory correct? Because at the end of the day I have to tally total sales of a certain item, then deduct how many of them were "wasted" by the employees themselves thus leaving the actual "sale number" vs just the "inventory number"

I'm not sure if that makes sense?

Re: Wasted inventory

puka — Sun, 06 Aug 2017 18:26:15 GMT

Hey @JosephS!

Welcome to the Community! @oregancrepe's got the right idea👍🏼

Applying a Comp for an item will update your inventory count and will show up in your item sales reports for your records while while removing the cost on the customer bill. You can even create a Comp Reason as Employee Discount. Check out Comp and Void to learn more on how to set it up.

Hope that helps! Feel free to let us know if you have any further questions.

Remove from Inventory for shop use?

JoeTend — Thu, 19 Apr 2018 19:54:28 GMT

This reply created from merging an existing thread: "Remove from Inventory for shop use?" The author has been notified via email.

Hello. I run a small space gardening shop. From time to time, we have to remove an item from inventory in order to use it in the shop (example: clear plastic saucers to use under plants in the shop. when we get new plant stock in, we may need to use one of our inventoried saucers underneath that plant). Is there a "best" or recommended Inventory Action to to remove that item from stock? We've been using "damage" since the item is no longer sellable, but now we can't tell the difference in reporting of truly damaged items (ex: a pot that fell and brok) and an item marked out of stock for shop use (the saucer).

Thanks.

Is there a way to adjust inventory at sales checkout for a give away?

salg — Tue, 01 May 2018 19:54:46 GMT

We often give away items for free. Two categories: Donations and Give Aways. Is there a benefit to tracking what you are giving away? Is there a way to adjust inventory for give aways at checkout instead of manually adjusting the inventory every time? And we could use a 100% discount, but it shows up in Gross Sales. Is there a way to avoid this?

Re: Is there a way to adjust inventory at sales checkout for a give away?

Helen — Thu, 03 May 2018 22:15:33 GMT

@salg Have you considered using the Comp feature to track these giveaways? I merged your post into this thread so you can read more about Comp and Void. You can create specific Comp Reasons: in your case you could create one for Donation and another for Give Away.

When you comp an item your inventory is updated automatically, and you can use the Comp Report to keep an eye on things!

Winery tasting room inventory

Wmswinery — Thu, 05 Jul 2018 22:12:32 GMT

This reply was created from merging an existing thread: Winery tasting room inventory

I have a small winery. In are tasting room we go thru bottles just for tasting not for sale. When we use one of the bottles how can I get it out of inventory and note what it was used for without doing a sale?

Re: Winery tasting room inventory

Helen — Thu, 05 Jul 2018 22:26:07 GMT

@Wmswinery Have you tried using the Comp feature? You can create a Comp Reason, e.g. 'Sample' to record in the app, and when you complete the 'sale' the inventory will be updated to reflect one less item in stock. (The amount of the sale will automatically be $0.00.)

With this feature you'll be able to see the name of the Comp (i.e. the reason for it) from the Transactions section of your online Dashboard. You can also view and download a Comp report to see how many samples you've used over a period of time.

I hope this helps, if you have any feedback about it let me know!

Re: Winery tasting room inventory

MaisonNoire — Thu, 05 Dec 2019 01:30:00 GMT

I have the same issue at my salon and spa because I provide my hairstylists Back Bar (shampoo and conditioner that they use on clients). These items are not for sale because they are a business need to operate smoothly. I still have to continually purchase these items, but they will never be sold to anyone. How would I track these specific items that I buy for the business ?

How do I track items that are not for sale only for business use

MaisonNoire — Thu, 05 Dec 2019 01:33:19 GMT

At my salon I provide my hairstylists Back Bar (shampoo and conditioner that they use on clients). These items are not for sale because they are a business need to operate smoothly. I still have to continually purchase these items, but they will never be sold to anyone. How would I track these specific items that I buy for the business ?

Re: How do I track items that are not for sale only for business use

nika — Fri, 06 Dec 2019 15:55:53 GMT

Hey @MaisonNoire! I moved your duplicate question to this thread. 🙂

Did you try @Helen's steps listed above?

I need to comp an item and provide a 0 amount do

sayitwithcolor — Sun, 09 Aug 2020 22:02:21 GMT

I’ve seen comments on this, dating back to 2018. Is there a resolution? I have a customer that won an item and I need to account for that in my inventory.

Re: Wasted inventory

SeminolePool — Mon, 17 Jan 2022 13:19:03 GMT

The comp report appears to show the retail value of all comped items. Is there a way to see the cost of all comped items over a period of time? It seems like the cost would be a more useful metric than the retail value for this.

I need an accurate way to track inventory that was removed from the shelf for in-store use.

Mark1958 — Fri, 01 Apr 2022 17:36:42 GMT

I need an accurate way to track inventory that was removed from the shelf for in-store use, without having it counted as a sale, and without having to go to "Adjust Inventory" and call it a recount or damage or some other inaccurate term. This needs to be easily and accurately handled from the Register.

Re: I need an accurate way to track inventory that was removed from the shelf for in-store use.

_Violet — Sun, 03 Apr 2022 22:57:07 GMT

Hi @Mark1958 - Thanks for reaching out to us with your question. I see this is your first post in the Seller Community so I'd like to officially welcome you! 🎉👏

I went ahead and merged your post to an existing thread where other Square Sellers have discussed this topic as well.

Please see the reply from one of our Community Moderators, @PUKA, which has been marked as the Best Answer.

I hope this information is helpful but please do let me know if you have any additional questions.

Re: I need an accurate way to track inventory that was removed from the shelf for in-store use.

Burger-Co — Sat, 14 May 2022 19:21:40 GMT

Is there a way to make it need a specific managers code to approve comps/ voids?

Re: I need an accurate way to track inventory that was removed from the shelf for in-store use.

MayaP — Sat, 14 May 2022 19:45:56 GMT

Hi @Burger-Co,

I see this is your first post! Happy to have you join The Seller Community.

Yes, you can able a enable a code in order to apply void/ comp. In order to do so you will actually have to create team member profile and enable the permission.

Click here for more information about Team Management and setting up Team Permissons.

I hope that does the trick! Reach back out if you need further help.

Re: I need an accurate way to track inventory that was removed from the shelf for in-store use.

Burger-Co — Sun, 15 May 2022 18:36:44 GMT

I see that, however can I do that for each manager? With different codes?

Re: I need an accurate way to track inventory that was removed from the shelf for in-store use.

JJ_ — Tue, 17 May 2022 16:37:26 GMT

Yes, you can assign multiple manager roles (Manager Permission) to designated Team Members.