thread How do you deal with expense for a client? in Archived Discussions (Read Only)

How do you deal with expense for a client?

TEC — Tue, 18 Feb 2020 20:30:51 GMT

I have a concierge business and trying to figure out the best way to run a clients purchases? Say they have me do some shopping for them. I invoice them for the hours it took....got it.

What is the best way to get paid for the "shopping" I did for them. I was told to create another square account and run it thru there this way it does not show up as gross/net a the end of the day which is should not be.

Any thoughts or suggestions appreciated.

Thanks

Re: How do you deal with expense for a client?

JustinC — Fri, 21 Feb 2020 00:43:18 GMT

@TEC - Apologies, but I'm not sure I understand. Are you billing your customers for the hours and the items you purchased for them? Also, can you explain why those sales shouldn't be included in your reports?

Can you give a specific example on what you're looking to do so I can point you in the right direction?

Re: How do you deal with expense for a client?

TEC — Fri, 21 Feb 2020 00:51:03 GMT

The reason I don't want purchases in my reports is it shows as a profit and its not. So for tax reasons I'm trying to figure out how to separate those out so it does not show as a profit.

Example - I go to the mall and purchase a few items for you. I use my cc and bill you for 2 hours of shopping + $325 worth of clothing I bought for you. If I invoice them for the 2 hours and then $325, it shows as the $325 is a profit when it is no, its an expense.

Hope that makes more sense?

Re: How do you deal with expense for a client?

JustinC — Sun, 23 Feb 2020 17:41:59 GMT

Thanks for the clarification @TEC. That makes total sense.

I definitely understand how it would be beneficial for your concierge business model. At this time, there's not a way to bill your client for the shopping expense while excluding it from the sales report. The POS is intended to capture and record all sales when purchase is made.

I would maybe recommend looking into one of our Integrated Partners or another third party management system.