thread Re: How do I set up permissions for a web developer to build my Online Store but not have other acce in Archived Discussions (Read Only)

How do I set up permissions for a web developer to build my Online Store but not have other access?

aurasystems — Mon, 16 Nov 2020 12:14:05 GMT

Hi, I am on owner and I have a user who I would like to grant online store access.

I do not have the pay version of team permissions.

If I subscribe to team permissions, can I turn this permission on and off specifically for certain users?

Example #1: I have a user who also takes payments remote using a square card reader and a mobile phone.

Example #2: I have a web developer who does not process payments whatsoever, but helps to manage content, as well as the layout / look of my online store.

What is the best way to handle this?

Thank you,

how my web developer can integrate square without my passcode

DidierB — Sat, 16 May 2020 15:29:05 GMT

What is the safest way to give access to my square account to my web developer without giving my own password and sensitive info ... please help

Re: Online Store Permissions

AshleyK — Sun, 17 May 2020 18:46:24 GMT

Hi @aurasystems and welcome to the Seller Community!!

With Team Permissions you can have multiple permissions sets for different roles, so if you wanted to create a "mobile cashier" role, you could do this and only allow that permission set/employee to be able to take payments on their own device.

The same thing will go for Online Store permissions, except in order to enable Online Store permissions, you will need to grant full access of your account to that individual, so choose your employee wisely and make sure it's someone you trust.

I hope that this helps, but please let me know if you have any other quesitons. 🙂

Re: how my web developer can integrate square without my passcode

AshleyK — Mon, 18 May 2020 12:22:52 GMT

@DidierB thanks for posting! I've merged your post with an existing thread that will help answer your question. While granting online store permissions does require your developer will have access to your entire Square Dashboard, they will at least have their own email and password sign in, which will protect your information.

Also, if they ever stop working for you, you can disable their employee account to prevent them from signing in again.

Let me know if you have any other questions. 🙂

Re: how my web developer can integrate square without my passcode

amyh — Tue, 20 Oct 2020 01:42:10 GMT

This really needs to be modified so that business owners can have a marketing person modify the web site but not have full access to the site. I have just hired a new Marketing Manager and would sure like to have a test period before they gain full access to the site, but with Square's current capabilities, that's not possible. This is a very normal situation - separate person managing the web site but not needing access to the rest of the capabilities. Frustrating.

Re: how my web developer can integrate square without my passcode

aurasystems — Tue, 20 Oct 2020 16:26:58 GMT

This solution posted above:

"The same thing will go for Online Store permissions, except in order to enable Online Store permissions, you will need to grant full access of your account to that individual, so choose your employee wisely and make sure it's someone you trust. "

Why in the world would you want to grant full access to a web developer or a marketing user? This makes zero sense & is precisely why I won't use your online store product. At a minimum, you need two, preferrably three levels of access.

Level 1 = Full Control,

Level 2 = Web Dev / Content Management User,

Level 3 = Everyday General User.

Just because you trust someone to work on your online store, doesn't mean you need to trust them with your financial data. You need to work on this Square.

Password for Weebly

thesmallhinge — Sat, 24 Oct 2020 06:52:05 GMT

How do I get my website designer access to weebly only? for design purposes. I don't want them to have access to the square side.

Re: Password for Weebly

ashc — Sat, 24 Oct 2020 19:46:34 GMT

Hey @thesmallhinge and welcome to the Community.

I moved your post to an existing thread where another seller had the same question.

Check out our Team Management options that @AshleyK listed above.

How can I give Someone I hired access to build a website for me without getting Into all the info

JessiUP — Sun, 15 Nov 2020 20:10:56 GMT

I would like to keep my customer base and financial information obviously private

Re: How can I give Someone I hired access to build a website for me without getting I all the info

ashc — Mon, 16 Nov 2020 12:16:40 GMT

Hi @JessiUP and welcome to the Community.

I moved your post to an existing thread that answers this question.

Unfortunately you can set up a team member role but it would give them full Dashboard access if you wanted them to be able to edit the Online Store.

You can disable their role afterwards as @AshleyK listed above but there's not any other options to make sure they don't have full Dashboard access. Keep in mind that your full bank information never shows on the Dashboard or app. Only the very last 3 numbers of your bank account number shows under > Account & Settings.

Re: How can I give Someone I hired access to build a website for me without getting I all the info

aurasystems — Tue, 01 Dec 2020 03:22:22 GMT

This still needs to be resolved. Are there any plans in the works to do something about this feature request?

Re: How can I give Someone I hired access to build a website for me without getting I all the info

Joe — Tue, 01 Dec 2020 14:08:48 GMT

Hi @aurasystems - we can confirm that changes regarding website building access and employee permissions are in the pipeline. While we don't have a shareable timeline to offer just yet, we will be sure to reach back out to everyone here on this thread and notify when we have news to offer.

Thanks so much for your continued patience!

Re: How can I give Someone I hired access to build a website for me without getting I all the info

kermehderg — Thu, 24 Dec 2020 21:49:40 GMT

I agree that giving an outside web vendor practically full access to anything other than JUST the website is probably breaking some kind of security compliance. This should be a high priority, just in case it's not.

Re: How do I set up permissions for a web developer to build my Online Store but not have other acce

PeaceLoveCoffee — Wed, 31 Mar 2021 03:03:56 GMT

Any updates here?

I have a web designer ready to help me with my site, but Im not sharing my financials.

How Can I give them access to the square online store and not the entire dashboard?

Asap please.

Square gets paid on every transaction everyday. Help us grow our online presence without tying our hands.

Re: How do I set up permissions for a web developer to build my Online Store but not have other acce

MichaelEFHC — Mon, 05 Apr 2021 18:59:37 GMT

Who's idea was it to give web developers access to the entire dashboard? This is obviously a threat to the security of my business and my customers. Please resolve.

Re: How do I set up permissions for a web developer to build my Online Store but not have other acce

juliaporter3 — Tue, 13 Jul 2021 09:04:44 GMT

Any news on this - can I give a website developer access to the website only? I don't want them to see the whole Square account for security reasons.

Re: How can I give Someone I hired access to build a website for me without getting I all the info

PeaceLoveCoffee — Tue, 13 Jul 2021 15:43:35 GMT

Joe, your response is 7 months old now.

Any updates about your pipeline dates?

Your product manager needs to get involved if this is an engineering issue...

Re: Account access/permission

Arie — Tue, 19 Oct 2021 01:00:46 GMT

Hey @rick_hutch,

I've moved your question to this thread - check out the best answer, and let us know if you have any other questions 🙂

Re: How do I set up permissions for a web developer to build my Online Store but not have other acce

wafflesauce — Fri, 11 Mar 2022 22:29:01 GMT

So.....it's March 2022 and this still hasn't been resolved.

Re: How do I set up permissions for a web developer to build my Online Store but not have other acce

Linkgina — Fri, 29 Apr 2022 15:16:18 GMT

Wanted to add some input from another side.

Someone who uses Squareup for their retail sales is hiring me to come up with a e-commerce website.

I do not want to be involved at all with their financial information.

Not having a website manager login for Square Online is removing it from their options.

If I am missing something and this has been implemented Please update this thread!

The business owners are good people and I would much prefer to have things more streamlined than having to add more revenue, order and product streams for them to take care of.