How do I set up invisible coffees?

Richard73 — Sun, 21 Sep 2025 10:34:44 GMT

I want to support a local charity by offering invisble coffees. How do i set up to ensure all proceeds go to charity & this amount is not recorded as total sales?

Re: How do I set up invisible coffees?

Summer2024 — Fri, 12 Sep 2025 19:19:10 GMT

Hi, @Richard73 ! Welcome to the Square Community !

At the moment, Square records every payment you process as part of your total sales, so there isn’t a built-in way to exclude “invisible coffee” purchases from your sales reports.

However, there are a couple of effective ways to make sure the proceeds are clearly tracked and easy to pass on to the charity:

Create a separate item for “Invisible Coffee”
- Add it as a product in your Square item library.
- Mark it under its own category, like Charity or Donations.
- This way, you can easily filter and run reports to see exactly how much was collected for the charity.
Run reports by category
- When you generate sales reports, you’ll be able to separate “Invisible Coffee” sales from your actual business revenue.
- This makes it easy to identify the donation amount you need to pass on to the charity.
Manual adjustment for accounting
- Even though Square will record “Invisible Coffee” as part of your gross sales, you or your bookkeeper can exclude it in your accounting software by treating it as a pass-through donation rather than business income.
- Many sellers create a specific chart of accounts entry in QuickBooks, Xero, or similar software to track donations separately.

I hope this helps!

Re: How do I set up invisible coffees?

Richard73 — Sun, 14 Sep 2025 12:02:31 GMT

Thank you very much Summer!

thread How do I set up invisible coffees? in Payments Troubleshooting

How do I set up invisible coffees?

Re: How do I set up invisible coffees?

Re: How do I set up invisible coffees?