thread Logging a received deposit on a new invoice in Payments Troubleshooting

Logging a received deposit on a new invoice

catawampusfarm — Sun, 21 Sep 2025 06:12:18 GMT

Good Morning,

We are using square invoicing for our fiber mill services. I am often receiving the fiber (wool from sheep farms) in locations where I am not creating an invoice at the time of drop off. I usually take a cash or check deposit, give them a paper receipt, and send a full invoice at a later time.

I know how to request a deposit on an invoice and how to log a cash or check payment. However, I can't figure out how to log an already received deposit when I create a new invoice. I've been adding it as a "discount" but this is obviously not accurate for future bookkeeping.

Is the only way to do this by sending the invoice and then logging a partial cash/check payment? Is there really no way to add a received deposit at the time of an invoice creation?

Re: Logging a received deposit on a new invoice

TheRealChipA — Thu, 14 Sep 2023 13:09:15 GMT

Hi @catawampusfarm. You are correct — there is really no way to add a received deposit at the time of an invoice creation. For the moment, in order to keep your bookkeeping accurate, I would recommend dispensing with the “discounting” you are doing and going through with the two steps of creating the invoice and then applying a payment. You’ll like yourself more in the future. Ha.

The long term solution? Submit a feature request to the Invoices Team. Make your case for how much extra work this adds to your day and why this would be a benefit to all sellers who use invoicing. They will review it and it will go from there. Before submitting it, I would review the requests that are there to see if another seller has already submitted a similar request that you can just like/upvote and add your comments to.

Regards,