thread How is Bill Pay different than Invoicing in Payments Troubleshooting

How is Bill Pay different than Invoicing

DavidO_ — Sun, 21 Sep 2025 05:44:11 GMT

Hey everyone—quick question about Square’s tools. What’s the actual difference between invoicing and bill pay?

I was looking into using Bill Pay to cover my electric bill, but all it seems to do is send an email to request payment—basically the same thing invoicing does. Am I missing something, or are they essentially the same tool with different names?

Appreciate any insight!

Re: How is Bill Pay different than Invoicing

Donnie-M — Fri, 28 Mar 2025 11:19:01 GMT

@DavidO_ Square bill pay is something associated with the Square Debit Card to pay vendors etc. Invoicing is strictly for collecting money from the denizens we call customers.

https://squareup.com/help/us/en/article/7727-square-bill-pay

Re: How is Bill Pay different than Invoicing

ryanwanner — Fri, 28 Mar 2025 14:04:53 GMT

Hello @DavidO_ !

When you first set up a vendor for bill pay, they are sent an email, yes. That email asks them for their routing and account numbers and permission to send them payments. Once they fill that part out, you now have the ability to pay them directly. You also can pay indirectly via a check printed and mailed by Square or you can manually set up the vendor's payment information.

So, invoicing is for payments you are owed (accounts receivable) while bill pay is a way to pay bills you owe (accounts payable).