thread Re: Add former employee in Payments Troubleshooting

Add former employee

atct2017 — Sat, 20 Sep 2025 13:39:47 GMT

I would like to add a previously removed employee back into the payroll system but each time I attempt to do so i receive an error stating that an employee already exist with that social security number.

Re: Add former employee

LaurenSQ — Mon, 16 Mar 2020 21:55:24 GMT

Hi @atct2017 , Square Payroll does not allow two employees to have the same SSN as this could cause issues with tax filings and W-2s. In this case, it sounds like you need to reactivate the employee's payroll profile vs. creating a new profile for that employee. Your active employees should appear in black while your inactive employees should appear in gray on the Payroll Team section of your Payroll dashboard.

Hope this helps, let me know if you have any other questions!

Re: Add former employee

Joe — Tue, 17 Mar 2020 16:29:37 GMT

@LaurenSQ 📈🔥🙌