thread Re: Tracking inventory in different storage facilities without creating locations in Orders, Menu Items, Catalog & Fulfilment

Tracking inventory in different storage facilities without creating locations

CTO_NEST — Sat, 20 Sep 2025 09:44:59 GMT

We are a NP that sells merchandise to raise money. Shirts, hats, etc. We keep the inventory in storage facilities and need to track what's in each of those. There are five if we create locations in Square that means adding subscription fees. As if they were separate businesses. They are just storage lockers, not a business location. Creating a 'location' for each in Square would be crazy expensive for us.

Any thoughts on this? Anyone having this same issue?

Re: Tracking inventory in different storage facilities without creating locations

TheRealChipA — Fri, 07 Mar 2025 15:18:21 GMT

Hello @CTO_NEST

it sounds like you could just create five new categories. Assign items to each. Then you could just run reports that filter by category. Is there something i don’t know that this wouldn’t work for your purposes?

Re: Tracking inventory in different storage facilities without creating locations

CTO_NEST — Fri, 07 Mar 2025 15:59:44 GMT

I considered that. It may work. Our current categories are pretty straightforward... T-Shirt, Cap, Scarf, etc... Should the main category remain as such (parent) or should the storage facility be the parent category? Thoughts?

Re: Tracking inventory in different storage facilities without creating locations

TheRealChipA — Fri, 07 Mar 2025 16:05:33 GMT

@CTO_NEST I don’t think it would matter. It depends on what is more important to you. Obviously if you have online sales, you’d want to use your existing categories for a more logical grouping to present to customers. Any other categories assigned to your items are used for reporting, or a different grouping. As an example from my ice cream shop, I have three main/reporting categories — Frozen Treats, Beverages and Vegan Frozen Treats. But for my online store, those same items are grouped in categories like Soft Serve Cups & Cones, Frozen Beverages, Sundaes & Snowstoms, Other Frozen Treats, etc.