thread "Print Labels" in bulk in Orders, Menu Items, Catalog & Fulfilment

"Print Labels" in bulk

bburkhard3 — Sat, 20 Sep 2025 10:57:24 GMT

Printing labels in Square for Retail is totally manual and frustrating. For each item, I have to type in the name or SKU, update the quantity, and then move to the next line. When I have 5 labels, it's no biggie but when I have 50, 100, or more labels to print, it's a horrible user experience. Is this really the only option or is there some other tool or process that I'm missing?

Re: "Print Labels" in bulk

MayaP — Sun, 14 May 2023 19:53:40 GMT

Hi @bburkhard3 - I see this is your first post in the Seller Community so I'd like to officially welcome you! 🎉👏

When I tested this on the demo account if the item already has a SKU and quantity in the item details when I go to print labels I do not have to enter the SKU and quantity again.

In order to get a better idea of what you are experiencing can you please provide a video of what is occurring?

Re: "Print Labels" in bulk

bburkhard3 — Thu, 18 May 2023 04:10:50 GMT

I don't maintain inventory numbers in Square; when something comes in that needs a label, I just create at that time. The issue is that if I have 50 SKUs that need labels, I have to copy/past each SKU into the Print Labels screen (i.e. "Add Item"); there's no way to input via a spreadsheet or paste multiple rows at the same time.

Re: "Print Labels" in bulk

MayaP — Sat, 20 May 2023 14:43:57 GMT

Got it, yes if you don't have that information in there you will have to keep adding it. I wish there was a way to import a spreadsheet.

You can certainly submit a feature request on our Ideate Board and that is something our team can look into, and based on customer feedback maybe implement it down the road. Please keep in mind a submission to ideate does not guarantee a feature will be implemented.

I am sorry there isn't a better solution for now. Please let me know if you have any other questions.

Re: "Print Labels" in bulk

bburkhard3 — Sat, 20 May 2023 22:10:01 GMT

Thanks. Request submitted https://www.sellercommunity.com/t5/Square-for-Retail/Import-spreadsheet-for-Print-Labels/idi-p/660892#M831

Re: "Print Labels" in bulk

bburkhard3 — Sun, 11 Jun 2023 18:13:03 GMT

If anyone else has the same experience, please go to the Ideate Board link above and Like the idea please. Nothing will happen otherwise and this is really a poor user experience.

Re: "Print Labels" in bulk

TwinkleToes — Wed, 27 Sep 2023 17:23:36 GMT

Hi@bburkhard3 ,

Do to the limitations of printing labels within Square, I just started looking into creating labels with the free online Design and Print software from Avery. In my case it is because I want to include additional item/variation information, change font sizes, etc. The software allows importing from a spreadsheet, so it might end up being an interim solution that you can use.

The https://www.avery.com/software/design-and-print/ URL will get you directly to the page where you can choose to start a new label design or watch a demo. You can also search for additional help to walk through options like adding bar codes, etc.

Good luck!

Regards,

Patti

Re: "Print Labels" in bulk

michelle168 — Tue, 03 Sep 2024 18:31:46 GMT

Easy Labels app for Square allows you print labels in bulk, by category and/or date. With date option, you can easily print labels for newly added items. You can also select number of labels based on its stock count.

Re: "Print Labels" in bulk

Katerina119 — Tue, 02 Sep 2025 21:55:35 GMT

I do have a super kludgy solution for this. YMMV, but it worked for me.

Create a fake purchase order (under Inventory Management/Purchase Orders) for the items that you have added. I use the template that they have for importing purchase order items. I only populate the names, the variation names, the SKUs, the quantities and the quantity cost. Everything else I leave blank. Since I had to import the items into my Item Inventory anyway, those columns (except the cost) are already created, and I copy and paste them from that import document. The cost I make up so there’s a value there (Square won’t let you leave it blank), but you can put whatever there - even the actual cost!

The first time you do this, It then requires you to create a vendor. I use one of my own email addresses, and leave the rest blank. You can use the same vendor for all “purchase orders” going forward.

Once that’s done, instead of sending, I simply save it as a pdf. It’s still created in Square.

Then, when I create labels, I click on “Select from Purchase Order”, click on the purchase order I just created, and they’re all in.

This method works for me, since all our items are made in-house. I know it sounds like almost the same amount of trouble, but it’s actually much quicker than having to input each SKU individually. Hope this helps!