thread Re: How do I take deposits? in Orders, Menu Items, Catalog & Fulfilment

How do I take deposits?

CayutaSunFarm — Sat, 20 Sep 2025 10:23:07 GMT

I take $100 deposits for my product. Several months later the product is delivered and I invoice my customers for the balance. I have been adding a $100 discount to account for their previously paid deposit. However, this means the deposit, and the discount are both recorded as gross revenue; meaning that my gross revenue totals are incorrect because the deposit has been effectively recorded twice. There a deposit feature? This is a significant part of my business and a real hassle to reconcile.

Re: How do I take deposits?

TheRealChipA — Tue, 05 Mar 2024 14:35:40 GMT

Hey @CayutaSunFarm. You don’t say if you are using Square Invoices or not, so I’m going to have to give you two answers here.

If you are using Invoices, you can just invoice customers for the full amount at the beginning of the project. Take their deposit and record that as a partial payment. Then when it is delivered, you can just have the pay the balance.

Or, if you are not using invoices, the take the deposit transaction as you are doing now. Then, when you deliver the product, only ring in the balance due and take that payment.