thread Inventory and stock management for donations/owner's comp in Orders, Menu Items, Catalog & Fulfilment

Inventory and stock management for donations/owner's comp

caninodc — Sat, 20 Sep 2025 10:08:03 GMT

What is the best way to adjust stock if I take something from my own store? Will using the Recount option when adjusting stock on an item affect COGS or any reports? Or what do most people do?

Same question for items that we donated.

Re: Inventory and stock management for donations/owner's comp

Candlestore — Fri, 12 Jul 2024 23:46:00 GMT

@caninodc ;

Do not take this as the actual way to do it, but what I have done is for owner use or even for Sample use in store. I ring up the Item, then give it 100% discount and put a note saying why it was free. I do the same thing for a Donation but the discount is named Donation at 100%. This keeps track of my stock but I am not sure about COGS report in Square, as I use my accounting software for the actual numbers, and use Squares COGS report as a guide or a close number. This is my quick refrence for COGS in Square.

Re: Inventory and stock management for donations/owner's comp

caninodc — Sat, 13 Jul 2024 16:20:19 GMT

Thanks for your help Keith! I tried that but then its counted as a sale and affects the reports. Trying to see if there's a way to adjust the stock that won't affect cogs or sales reports.

Re: Inventory and stock management for donations/owner's comp

Candlestore — Sat, 13 Jul 2024 16:37:52 GMT

@caninodc

The only way I know to do it then would be to press More-Items- scan item and manually adjust the inventory count.

If you adjust by Damage etc, this adjusts the inventory too just no way of saying it was damaged or used for a donation etc.