Is there a way to add a reason for adjusting inventory other than the suggested ?

RR2014 — Wed, 22 Oct 2025 20:23:53 GMT

When I make a sale using my Square POS, it automatically reduces that inventory. Or when I realize for whatever reason I have more or less than stated inventory, I can adjust it using one of the reasons such as theft, loss, etc. HOWEVER, when I make a sale OUTSIDE of my POS, there is no option for SALE other than if I directly sold via my POS and it automatically deducts the sold inventory from remaining inventory.

Can I add (or ask Square as a suggested add) to add OUTSIDE sale and it reduces inventory to include the cost of item that I have as a SALE? I also make sales via Etsy and at an antique booth that do not use my POS, but send me a check or the money directly and then I have to manually go to my square to reduce inventory and would like OUTSIDE sale as an option where it would treat it as a sale to reflect cost, etc.

Re: Is there a way to add a reason for adjusting inventory other than the suggested ?

Summer2024 — Fri, 24 Oct 2025 15:55:13 GMT

Hi, @RR2014 !

You’re right, sales made through Square POS automatically adjust your inventory, but there isn’t currently an option to log an outside sale that also reduces inventory and tracks it as revenue.

For now, the best workaround is to make a manual adjustment and add a note that it was an outside sale (like from Etsy or your antique booth). It’s not perfect, but it’ll keep your inventory counts accurate.

I totally get how helpful it would be to have a specific “Outside Sale” option, especially for sellers who run multiple sales channels. I’ll make sure to pass this feedback along to the product team.

Sorry I don't have a better answer. But, I hope this helps!

thread Is there a way to add a reason for adjusting inventory other than the suggested ? in Orders, Menu Items, Catalog & Fulfilment

Is there a way to add a reason for adjusting inventory other than the suggested ?

Re: Is there a way to add a reason for adjusting inventory other than the suggested ?