thread Re: Invoice and inventory in Orders, Menu Items, Catalog & Fulfilment

Invoice and inventory

SamuelDesgagne1 — Sun, 21 Sep 2025 10:23:04 GMT

I have a problem. When I make an invoice, and give people time to pay (30 days for example), inventory don't adjust until they pay. But I need to give them the order immediately.

This is a problem also related to the accrual method of account that is not supported by square, but only the cash method.

We pay retail to get inventory worked out. This should work.

Re: Invoice and inventory

Valentina — Mon, 12 Jul 2021 19:23:04 GMT

Items added to Square Invoice will not be decremented from inventory until the invoice is paid, @SamuelDesgagne1.

I've moved your post here where @JustinC responded to this feature request, as this is where we'll make an announcement if there are changes made to the way Square Invoices function in the future.

Re: Invoice and inventory

SamuelDesgagne1 — Thu, 20 Jan 2022 18:51:52 GMT

Is there any update on this? We need this to get inventory right. Why would we do an invoice that you can pay 30 days later, and get the stock out only when it's paid? It should at least be removed at the invoice creation date or for the best at the service date. Same thing for the "sale" reporting.

Re: Invoice and inventory

SamuelDesgagne1 — Thu, 20 Jan 2022 18:52:14 GMT

@JustinC @Valentina

Re: Invoice and inventory

thepaulabrent — Wed, 22 Jun 2022 15:07:51 GMT

This feature is essential - it makes the automated inventory basically useless because I have to now manually write out stock when I create an invoice and then add it back after the vendor pays their invoice so that I don't end up overselling inventory. When is this fix coming?

Re: Invoice and inventory

JJ_ — Fri, 24 Jun 2022 22:04:04 GMT

Thank you for taking the time to share your interest in this feature @thepaulabrent. I will pass it over to our product team for their visibility and consideration when working on future updates.

P.S. Welcome to the Seller Community

Re: Invoice and inventory

Distributionv — Wed, 16 Nov 2022 17:10:43 GMT

I got good news for you guys!! I found a two step solution. (You need to activate the ticket supplement for this to work)First you need to create these two things, a discount name « on account » for 100% on all and a item with no price so its variable called « on account »

Proceed on a POS to create your sale, once donne print the ticket with the amount on then open the ticket and apply the 100% on account discount and process the transaction cash by pressing on zero next to cash.

this step as ajusted you inventory.

then proceed to create an invoice with the total ammount entered with the « on account »item. Post and voila!!!

let me know how it works for you guys…

Re: Invoice and inventory

Arie — Thu, 17 Nov 2022 23:36:19 GMT

Thank you for sharing this workaround, @Distributionv, we appreciate you 🙂

Re: Invoice and inventory

Distributionv — Fri, 18 Nov 2022 18:13:19 GMT

Can you send this solution in other tread that match that issue.. i know alot of people is waiting on that solution!!

If i wouldn’t found it for myself i would of had to change everything to another system!!

Re: Invoice and inventory

Heaven1 — Fri, 01 Nov 2024 04:52:24 GMT

So, any update on this? It would be nice to have a "Items delivered" option so the stock goes back to normal.