thread Re: Track combined inventory of multiple variations in Orders, Menu Items, Catalog & Fulfilment

Track combined inventory of multiple variations

kcoombes0 — Sun, 21 Sep 2025 10:09:08 GMT

Our business currently sells tickets for concerts at two price points: Adult $20 and Youth $15. We achieve this by creating a product with two variations. Our venue can hold 150 people, and we want to cap the maximum number of sold tickets at 150. Currently, the stock tracking tracks for each variation rather than the item as a whole (understandable, but there is no other option).

My goal is to sell the adult and youth tickets using a combined inventory of 150, rather than a separate inventory count.

Also, we sell our tickets on Woocommerce, which allows us to sell our variations using a combined inventory system; Square doesn't recognize this.

Re: Track combined inventory of multiple variations

MayaP — Thu, 17 Apr 2025 23:41:32 GMT

Hello @kcoombes0 - Thanks for reaching out!

I am going to tag an inventory expert who can share their insight. Thank you @Candlestore!

If you need anything else from me don't hesitate to reach out.

Re: Track combined inventory of multiple variations

Candlestore — Fri, 18 Apr 2025 17:26:39 GMT

@kcoombes0 ;

Thanks for the Tag @MayaP ;

Currently the only way I would know how to do this is with Bundles. Yes I know this sounds weird because you are only selling 1 ticket, but are also using 1 Seat for selling the ticket. You will need to create Items for the Adult and Child Tickets and also for a Seat.

Create Bundles

1 Bundle is Adult Ticket of 1 ticket and also uses 1 Seat... You can sell this Bundle for $20

Also Create a Bundle for 1 Kids Ticket selling 1 Ticket and 1 Seat for $15.

You will be able to sell either tick until a resource is all used up.... meaning all 150 seats.

Here is more about Bundles:

8057-create-managing-bundles-with-square-for-retail

Re: Track combined inventory of multiple variations

kcoombes0 — Tue, 22 Apr 2025 00:23:27 GMT

Hmm, that's an interesting way of doing it.

How well does that translate for syncing with Woocommerce?

Re: Track combined inventory of multiple variations

Candlestore — Tue, 22 Apr 2025 14:13:19 GMT

@kcoombes0 ;

I have no idea how it Translates to Woocommerce as I am just another Square user who did not ever use Woocommerce. I am guessing that if you would create the Bundle and give it a SKU it should work like anyother item in Woocommerce.

Re: Track combined inventory of multiple variations

MayaP — Thu, 24 Apr 2025 21:50:31 GMT

Does this help?

Let me know if you need anything else @kcoombes0 😊

Re: Track combined inventory of multiple variations

MayaP — Thu, 24 Apr 2025 21:55:13 GMT

Thank you for your input and for stepping in to help the other seller! Suggesting bundles be used that way is helpful.

I always appreciate your insight. Have a great weekend! 👋

@Candlestore

Re: Track combined inventory of multiple variations

kcoombes0 — Sun, 27 Apr 2025 19:44:22 GMT

It's a neat way of making do with what's available. However, creating a new product per concert date becomes cumbersome.

While it would work, sadly, it still doesn't allow for a seamless sync on WooCommerce. Square clearly lacks an important feature.