thread Multiple users in Orders, Menu Items, Catalog & Fulfilment

Multiple users

DRep — Sat, 20 Sep 2025 10:02:06 GMT

I have a square account that we will be using for a craft show. Multiple people will need to accept Payments using my account, and we will have a different “cashier” every 2 hours. Is it possible to have the cashier download the square app to their phone and sign in with my username/password and use my device to accept payments?

Re: Multiple users

JK_Fiber_Art — Thu, 12 Sep 2024 14:59:42 GMT

Basically yes however, there are several things to consider.

Square's hardware (Magstripe Reader and/or Contactless and Chip Reader) can be used on different smart devices. If using Bluetooth (Contactless and Chip Reader), it must be disconnected from the current device before connecting to the new device (so you can swap readers).

Make sure that the people who are helping you have compatible devices and their devices have the latest operating version installed before downloading and installing Square's POS App.

If you're OK with those people using your Square Account Password, that's fine however, understand that they will have FULL ACCESS to your Square Account. A better option is to use Square's Team setup whereas you can assign permissions (access to what you want them to see or do) - you can setup a generic user instead of several different users (that makes it easier for you to manage). For the generic user, recommend setting up a Gmail Account and Password - then each person can use the same login.

Also consider what method you're going to use accepting Credit Cards - just Swipe or Contactless and Chip. Best to do Contactless and Chip as if you only do Swipe (Magstripe), there's something called the Liability Shift - you may want to read this. As a last option, you can always to manual key in entries (doing so just costs a few cents more).

Phones can be configured to accept Contactless Payments (Tap to Pay) without the need for any additional hardware - iPhone - Android. Note, this method works great but, should not be your "only" method. From personal experience, we learned that Square's Contactless and Chip Reader has been our most dependable method.

Again, just some things to consider as how you want to proceed as you want the best experience for both your people and your customers.

Re: Multiple users

Candlestore — Thu, 12 Sep 2024 15:52:49 GMT

@DRep ;

I think the best way to do this is to create Device Codes for each person. Then instead of the Person signing into your account with your information they just use a Device Code. Then all payments would go directly to your account.

Here is how to setup Device codes : 8339-set-up-device-codes

Then to make sure users do not see all your business information like Bank Account infor or be able to transfer funds etc Iwould setup Device Profiles. You can learn more about that here : 8114-create-and-manage-device-profiles

But in general yes if a person downloads the Square app you can use any of the card readers for the account the person log in for. Meaning if I had my own business and then also did a Yard Sale on a weekend, I would need 2 Square accounts (Store and Personal) but could use my Stores readers to accept payments on my personal account on my personal phone with a Square app and a different account login or password.