thread Re: If I delete an item does it delete it permently or archive the item? in Orders, Menu Items, Catalog & Fulfilment

If I delete an item does it delete it permently or archive the item?

PrairiePrincess — Sat, 20 Sep 2025 13:06:30 GMT

If I am trying to clean up and clear out my inventory...does deleting an item remove it completely and permanently or archive it?

Re: By Deleting and item...does it delete it permently or archive it?

Joe — Fri, 17 Jan 2020 15:33:25 GMT

Hi there, @PrairiePrincess 👋 Thanks for chiming in with this question. It is a good one!

If you delete an item, it will permanently delete it from your Item Library. We currently don't offer the ability to 'archive' an item, but deleted items will still reflect within your reports for record keeping purposes

I hope this information is helpful! Let me know if you have any follow up questions. I am here to help!

Re: By Deleting and item...does it delete it permently or archive it?

rootstudio — Sat, 08 Feb 2020 11:55:47 GMT

I would like to see the option of archiving items.

Re: By Deleting and item...does it delete it permently or archive it?

isabelle — Sun, 09 Feb 2020 00:40:46 GMT

Hey @rootstudio!

Thanks for posting in the Seller Community.

This is a great suggestion. We'll make sure to pass this insight along to the appropriate team.

As @Joe mentioned, even if you delete the item, you'll still be able to view it in previous sales reports where the item was sold. You will always have those records.

Re: By Deleting and item...does it delete it permently or archive it?

ProntipDesigns — Thu, 13 Feb 2020 15:08:48 GMT

Wow. I can not even believe that this isn't already feature. How incredibly frustrating for us to have to add, delete, and re-add items. Please fix this!

Re: By Deleting and item...does it delete it permently or archive it?

wildwaters — Sun, 23 Feb 2020 17:18:57 GMT

to add to the vote, I would really also like the option to archive an item so i dont have to add it again when I need it.

Re: By Deleting and item...does it delete it permently or archive it?

AshleyK — Mon, 24 Feb 2020 16:33:42 GMT

Hey @wildwaters welcome to the Seller Community and thank you so much for sharing your vote for this feature request. Each one helps and allows us to send more and more feedback to our Development Team.

Thanks again and please let us know if you have any questions. 🙂

Re: If I delete an item does it delete it permently or archive the item?

upcyclecrc — Mon, 24 Feb 2020 19:03:20 GMT

Another vote to add an archiving feature!

Re: If I delete an item does it delete it permently or archive the item?

AshleyK — Mon, 24 Feb 2020 19:15:16 GMT

@upcyclecrc Thank you for the vote!! 🙌😍

Re: By Deleting and item...does it delete it permently or archive it?

MarianBLUE — Tue, 05 May 2020 20:54:34 GMT

I would also like the option to archive items to be available in the very near future. In fact, I'm really surprised it has not been introduced as it seems like it would be beneficial to the majority of Square users.

Re: By Deleting and item...does it delete it permently or archive it?

JustinC — Wed, 06 May 2020 12:09:39 GMT

I'm right with you @MarianBLUE! I tagged your post as another tally mark on the back-end. Hopefully we can announce some promising news soon 🙂

Re: If I delete an item does it delete it permently or archive the item?

armando98 — Sun, 17 May 2020 07:58:30 GMT

Can you add us to the list as well? Deleting is good but archiving would come in handy too.

Re: By Deleting and item...does it delete it permently or archive it?

Palaah_Yadyam — Thu, 21 May 2020 01:15:07 GMT

add my vote in as well

Re: By Deleting and item...does it delete it permently or archive it?

ArtfulSaucier — Sat, 01 Aug 2020 22:24:34 GMT

YES!! Archiving items that also removes them from the main list would be AMAZING.

Re: By Deleting and item...does it delete it permently or archive it?

Joe — Mon, 03 Aug 2020 11:19:27 GMT

Thanks for adding your voice in support of this Feature Request, @ArtfulSaucier! We appreciate it. We will continue to update everyone on this thread as soon as we have more info to share.

Thanks, again!

Re: By Deleting and item...does it delete it permently or archive it?

Fifteen25 — Mon, 03 Aug 2020 22:03:09 GMT

Being able to archive items would be extremely helpful, especially with the online store. Problems such as this, inability to perform exchanges, quality of Weebly website and ease of editing is really making me think hard about going with another POS system and card processing company.

Re: By Deleting and item...does it delete it permently or archive it?

MarianBLUE — Fri, 14 Aug 2020 14:00:36 GMT

@JustinC any update on the availability of an archiving feature?

Re: By Deleting and item...does it delete it permently or archive it?

jstrangebird — Tue, 16 Feb 2021 22:27:29 GMT

Also looking for the ability to archive! Thx

Re: By Deleting and item...does it delete it permently or archive it?

thecreamerymm — Thu, 04 Mar 2021 04:40:46 GMT

Another vote from me for an archive feature!

Here's a use case - I own a coffee shop and I set up at car shows, festivals, etc a few times a year. When I do those events I have a limited menu and the pricing is different than in the shop. I set up a category named "Events" and put those menu items in that category. At the event, we use the reader on a cell phone and only dispay the Even category. Quick and easy check out. But... In the shop, my baristas will use the search function to find menu items and then ring up the Event menu item accidentally. Currently, I can only prevent this by deleting the item after every event. An archive option would let me "toggle" them off during normal use.

Here's one more - I partner with a local family that lost a child to sell fundraiser shirts. We carry some of their shirts in my gift shop year round and then do big special order events a few times a year. For those events, I put the shirts in a "Presale" category. That makes it stand out on my online menu and helps me organize the order for the shirt vendor. Works great! Except for the rest of the year when my baristas use the search function to pull up shirts and then accidentally ring up a presale shirt when it was actually a gift sale shirt. My only current work around would be to delete the shirts and then reenter them next time. Our last order was about 10 shirt styles with multiple size and color options for each. It'd take me way too long to recreate that menu every time so I leave it. An archive option would fix this.

Thanks!

Re: If I delete an item does it delete it permently or archive the item?

MBOTMA — Wed, 28 Jul 2021 03:48:48 GMT

ditto here!