thread Re: How do you use purchase orders? in Community Corner

How do you use purchase orders?

emilyz123 — Tue, 19 May 2026 11:49:05 GMT

Hi everyone! Would be interested to hear how you all use the purchase orders features. Do you input the PO's then email them to the vendor?

Personally I email the vendors our orders then port the order into the PO's so our team can print tags and receive. I've found it difficult to send vendor orders through squareup as they all have various methods.

Re: How do you use purchase orders?

JUYBoutique20 — Tue, 19 May 2026 19:29:04 GMT

I use purchase orders the exact same way. I input all orders I place so that my team can receive and print tags without me.

Re: How do you use purchase orders?

homeprogreen — Thu, 04 Jun 2026 17:19:26 GMT

The vast majority of my vendors I just email the PO thru Square and then enter the shipping fees, taxes, etc once the order arrives and hit receive all if it’s shipped complete. The few vendors that I order products thru their website I may or may not do a PO since I can just enter the items into inventory and adjust prices

Re: How do you use purchase orders?

emilyz123 — Sun, 14 Jun 2026 15:20:55 GMT

thanks everyone! I should maybe start emailing my POs through squareup to save the step of manually adding them in after the order is placed

Re: How do you use purchase orders?

theandrewweston — Mon, 15 Jun 2026 18:17:21 GMT

We follow a similar workflow. Most of our vendors prefer receiving orders through email, so we send the order directly first and then enter it into the PO system for tracking, receiving, and inventory management. It keeps everything organized internally while still allowing us to work with each vendor's preferred ordering process. It would be great if there were more flexible vendor communication options built into the PO workflow.