Automatic ACH payments in sales reports and loan offers

pettylands — Sat, 20 Sep 2025 13:05:38 GMT

I’ve noticed ACH payments received are not included in Square’s sales reports… I receive many ACH transfers that I do not invoice for as it’s done automatically in the clients’ systems and would like this data included in my reports

Re: Automatic ACH payments in sales reports and loan offers

Summer2024 — Tue, 08 Apr 2025 13:30:43 GMT

Hi, @pettylands ! Let me provide some clarification and workarounds below.

Current Square ACH Reporting:

Only ACH payments processed through Square (via invoices or Virtual Terminal) appear in sales reports
External ACH deposits bypass Square's payment processing system, so they aren't automatically tracked

Possible Workarounds:

Manual Recording Option:
- You can create manual entries for external ACH payments using Square's "Record External Payment" feature
- Here's how:
  1. Go to Square Dashboard
  2. Select "Record Payment" or "Record External Payment"
  3. Choose "Bank Transfer/ACH" as payment type
  4. Enter the payment details
  - This will include these payments in your sales reports
Custom Item Solution:
- Create a specific item for ACH payments
- Record each ACH as a sale using this item
- This helps track ACH payments within your Square reporting system
Alternative Tracking Methods:
- Use Square's custom reports feature to create modified sales reports
- Export Square data to spreadsheets and add ACH data manually
- Consider using Square's API if you need automated solutions

Long-term Solutions to Consider:

If feasible, transition clients to Square's ACH payment tools:
- Square Invoices with ACH payment option
- Virtual Terminal for ACH payments
- This would automatically include all ACH payments in your reports
For Reporting Accuracy:
- Set a consistent schedule (daily/weekly) to record external ACH payments
- Use reference numbers or notes to match bank deposits
- Consider tagging or categorizing these payments distinctly

I hope this helps.

thread Re: Automatic ACH payments in sales reports and loan offers in Banking With Square

Automatic ACH payments in sales reports and loan offers

Re: Automatic ACH payments in sales reports and loan offers