How do I view 2 employee schedules on the same calendar ?

donnapotternp — Mon, 22 Sep 2025 13:46:04 GMT

I hired a new employee and cannot seem to figure out how to view our appointments on the same calendar so we don't double book our clients. There is only one room to work out of.

Re: How do I view 2 employee schedules on the same calendar ?

_Violet — Tue, 11 Mar 2025 14:05:49 GMT

Hi @donnapotternp - I see this is your first post in the Square Community so I'd like to officially welcome you! 🎉👏

In order to prevent double-booking for the room, you could utilize the resource feature in Square Appointments. In this scenario, the "resource" would be the room needed for the appointment.

With resource booking, you can create resources — like rooms, stations, equipment, or chairs — and assign them to your services that require them. When those services are booked, the resources are automatically booked at the same time so that you don’t get doubled booked when a resource is unavailable. You can learn more about this feature here.

As the account owner, you can view the full calendar for all of your employees within the Square Appointments app or on your Square Dashboard. If you'd like to grant your employees access to viewing and editing the appointments of other staff members, you may need to edit their current assigned Permissions to allow this. You can review all the permissions related to Appointments in the screenshot below:

I hope this information is helpful but please do let me know if you have any additional questions 🙂

thread Re: How do I view 2 employee schedules on the same calendar ? in Appointments & Bookings

How do I view 2 employee schedules on the same calendar ?

Re: How do I view 2 employee schedules on the same calendar ?