thread Re: Deposits on Invoices in Leisure & Entertainment

Deposits on Invoices

sandycomiccon — Mon, 22 Sep 2025 20:36:30 GMT

Hello,

I am a new Square user. I am an accountant and have a question about the deposits our clients make, and when that deposit is transmitted to our bank account.

We have an invoice #1934 - 491 in the amount of $4025 for Robert L who made the deposit on 11/04/24 for $1000, and then the balance of $3025 on 01/04/25.

I checked the transaction reports for these dates, and only see his payment of $4025 listed on 01/04, and nothing for him on 11/04.

Do the "deposits" get transmitted to our banks at the time, or on the date, they initiate the payment in Square? I just need to know when to record the revenue. When it's shown on the transaction list?

Thank you so very much!

Sandy D

Re: Deposits on Invoices

BowlPHL — Mon, 22 Sep 2025 20:53:22 GMT

when are deposit is paid, we record transaction as deposit on november 14th. We have an account as deposit. Then on january 4th we would record deposit redeemed of $1,000 and payment of $3025. When original transaction occurred the credit card would deposit next day. Its treated as a liability until redeemed.

Re: Deposits on Invoices

Getonthebus — Tue, 30 Dec 2025 18:45:00 GMT

You cannot record the revenue until it is earned income. If the deposit was made on 11/4, Square will typically initiate the transfer of funds 11/6. Then you have a $3025 liability on the books until the balance is paid on 1/4 and you can mark it as earned income and remove the liability. If the product/service wasn't delivered until the balance was paid in full, then you would mark the earned income of $4025 on 1/4.