thread Re: Accounts Payable in Hardware Setup & Troubleshooting

Accounts Payable

GlenA — Sun, 21 Sep 2025 11:03:47 GMT

I can see that a Purchase order can be raised against a vendor then the item can be receipted against this purchase order, what is the workflow that people are using to match the vendor invoice against receipted items?

We would be looking to integrate Square for Retail Plus, with our existing Xero account.

I cannot seem to find any information on this subject, everything I have found seems to stop at receipting the items against the purchase ordered, surely it doesn't then rely on a manual transaction to match the items received against the supplier invoice?

Re: Accounts Payable

Breffni — Wed, 29 Nov 2023 10:29:07 GMT

Hi @GlenA - thanks for your post and welcome to the Seller Community.

From the Purchase Orders tab, click the purchase order you have received.
Click Receive All or Receive None. To partially receive inventory, click Receive in the product row.
Enter the amount to partially receive.
Click Save.

Once you’ve created a purchase order for an existing vendor, the item variation will be associated with that vendor and the cost to purchase from that vendor. Items associated with a Vendors will be visible under the Item Library tab of the vendor’s profile.

You can learn more about this process here.

If you have more questions, just us know.

Re: Accounts Payable

GlenA — Thu, 30 Nov 2023 22:08:39 GMT

Hi Breffni,

Thanks for your reply, I worked this much out, I can see that receiving an item in a purchase order adds the stock to inventory, the piece of the puzzle that I seem to be missing is what happens to the supplier invoice once the items are received? Do we then process the invoice separately in our accounting package?

I have found information on "Square Bill Pay" which appears to be what I'm looking for but it seems that its only available to United States subscribers and not us poor folk here in Australia.

thanks

Glen

Re: Accounts Payable

JJ_ — Sat, 02 Dec 2023 00:49:46 GMT

Hey there @GlenA

Square aims to bring parity on our features to all markets, so Stay tuned for updates and don't get discouraged.